STATE OF NORTH CAROLINA                )                             OFFICE OF THE COMMISSIONERS

                                        )                             STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                             )                             DANBURY, NORTH CAROLINA

                                                            )                             JUNE 23, 2003

Meeting Highlights

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

PUBLIC HEARING PROPOSED DANBURY WATER SYSTEM –WATER RATE INCREASE

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

PUBLIC COMMENTS

GENERAL GOVERNMENT-LEGAL-PROPOSED CRIMINAL BACKGROUND CHECKS FOR ALL NEW EMPLOYEES

GENERAL GOVERNMENT-SENIOR SERVICES TRANSPORTATION-RURAL OPERATING ASST PROGRAM-TITLE IIIB MEDICAL/GENERAL TRANSPORTATION

GENERAL GOVERNMENT-TAX ADMINISTRATION REPORT

GENERAL GOVERNMENT-FINANCE-BUDGET AMENDMENT #86

GENERAL GOVERNMENT- PUBLIC BUILDINGS/DSS- BUDGET AMENDMENT #87

GENERAL GOVERNMENT-SOLID WASTE-BUDGET AMENDMENT #88

GENERAL GOVERNMENT- SHERIFF’S DEPT.-BUDGET AMENDMENT #89

GENERAL GOVERNMENT- STOKES SCHOOL SYSTEM- BUDGET AMENDMENT  #90

GENERAL GOVERNMENT-SHERIFF’S DEPT.-BUDGET AMENDMENT #91

GENERAL GOVERNMENT-NURSING HOME COMMUNITY ADVISORY COMMITTEE – APPOINTMENT

GENERAL GOVERNMENT-PLANNING BOARD-REAPPOINTMENTS

GENERAL GOVERNMENT-STOKES COUNTY JURY COMMISSION-REAPPOINTMENT

GENERAL GOVERNMENT-INVITATION TO JOIN THE WINSTON SALEM URBAN AREA METROPOLITAN PLANNING ORGANIZATION

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers

of the Administrative Building, located in Danbury,  North Carolina, on Monday, June 23, 2003, at 7:00 pm with the following

members present:

 

Chairman Sandy McHugh

               Vice-Chairman John Turpin

               Commissioner Howard Mabe

               Commissioner Leon Inman

               Commissioner Joe Turpin

                             

Darlene Bullins, Clerk to the Board

 

Chairman McHugh called the meeting to order. 

 

Mayor Jane Priddy-Charleville, Town of Danbury, delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh invited the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING PROPOSED DANBURY WATER SYSTEM –WATER RATE INCREASE

 

Chairman McHugh called the Public Hearing for the Proposed Danbury Water System-Water Rate Increase to order.

 

There were no public comments concerning the Proposed Danbury Water System-Water Rate Increase.

                         

Chairman McHugh recessed the Public Hearing for the Proposed Danbury Water System- Water Rate Increase until

Tuesday, June 24, 2003 at 6:00pm in the Council Chambers due to the large attendance at the June 23rd meeting.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the June 3rd, June 4th, June 5th  and June 9th meetings. 

        

Commissioner Inman moved to approve the minutes of the June 3rd, June 4th, June 5th, and June 9th meetings. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following individuals spoke to the Board:

 

Wendy Owens

1067 Pleasant View Church Road

Danbury, NC  27016

Comments:  Proposed Fiscal Year 2003/04 Budget

 

Ms. Owens spoke on behalf of the children, aged, and infirmed of mind and physical body. Proposed cuts in the proposed budget will affect the citizens of Stokes County. Requested review of the proposed budget to enable quality services be offered for all citizens of Stokes County.

 

Diane Smith

Kernersville, NC

Comments:  Health Services in Stokes County

 

Ms. Smith spoke on behalf of the Health Department in Danbury and the King Clinic.  Requested the Board

take the necessary steps to secure the splendid services currently offered by the Health Department in

Danbury and King Clinic remain.

 

Becky Boles

Germanton, NC  27019

Comments:  Arts Council

 

Ms. Boles requested responsible government, decisions for schools be decided by the Board of Education,

and continued support for the Arts Council.  Arts Council helps bring economic growth for the County.

 

Linda Hicks

1130 Roch Road

Pine Hall, NC  27042

Comments:  Proposed Fiscal Year 2003/04 Budget

 

Ms. Hicks requested funding for the Arts Council remain in the proposed budget, inform and encourage citizens to recycle and composting at home to reduce solid waste which will save tax money, and supplies be included in the proposed Health Dept. budget and be made available for family planning at the Health Department.

 

Jennifer Via

1509 Stokesburg Road

Walnut Cove, NC  27052

Comments:  Proposed Fiscal Year 2003/04 Budget

 

Ms. Via expressed concerns on where the county is heading in the future.  Concerned about the schools, elderly, and health services in the proposed budget for the citizens of the County.

 

Selywn Matthews
1638 Sauratown Road

Germanton, NC  27019

Comments:  Proposed Fiscal Year 2003/04 Budget

 

Ms. Matthews concerned for the citizens who come to Stokes County who are poor, old, mentally handicapped, or unable to look after themselves.  Resources in the County are the beauty and

its people.

 

Ms. Christine Hopkins

1283 Young Road

Walnut Cove, NC  27052

Comments:  Support of No Tax Increase

 

Ms. Hopkins spoke in support of the Board to not raise taxes.  Concerned over the elderly in Stokes County.  If taxes are raised, elderly could possibly loose their property.

 

Ms. Alma Childers

913 Regency Apt. Lane

Walnut Cove, NC  27052

Comments:  Open Meetings Law

 

Ms. Childers spoke concerning the North Carolina Statue that states all public meetings are open to the public and should try to accommodate as many people as possible.  Request the meetings be moved to the Courtroom in order for more citizens to be able to attend.

 

Commissioner Inman moved to recess the meeting to a larger facility in order to accommodate those attending. 

 

Commissioner Mabe seconded and the motion failed 2-3 with Chairman McHugh, Vice  Chairman John Turpin, and Commissioner

Joe Turpin voting against the motion.

 

 

Chairman McHugh noted the recent Public Hearing that was held to late hours to make sure everyone who attended who had a desire to speak was able to speak. 

 

Chairman McHugh read the following General Statue 14-159.13 to the audience in attendance concerning conduct in a public meeting.

 

Sherri Smith

1404 Easley Road

Walnut Cove, NC  27052

Comments:  Pro Stokes County

 

Ms. Smith requested the Board to reconsider the cuts proposed in the budget that will affect Stokes County citizens.

 

Ms. Ellen Peric

1095 Wheeler Smith Road

Lawsonville, NC 27022

Comments:  Services in Stokes County – Proposed Fiscal Year 2003-04 Budget

 

Ms. Peric expressed concerns over the budget cuts that will affect services to the citizens of the Stokes County. 

Services brings people and industries to the County.

 

Ms. Samar Childers

324 Springdale Street

Walnut Cove, NC  27052

Comments:  Lack of funding in the Proposed Fiscal Year 2003/04 for DSS, Health, Arts Council,

Libraries, and Public Schools.

 

Ms. Childers expressed concerns pertaining to the proposed budget cuts for the upcoming fiscal year in Education, Social Services,

Health, Arts, and Libraries.  Ms. Childers requested the Board to work with the Board of Education to bring together the best budget

for the children in Stokes County.

 

Ms. Renee Bowman

PO Box 2010

King, NC  27021

Comments:  Funding for public schools in Stokes County.

 

Ms. Bowman expressed concerns over the proposed budget pertaining to education that could result in the loss of jobs, which would

hinder the education of the children in Stokes County.  The schools works together to provide the best possible education for the

children of Stokes County.

 

Chairman McHugh reiterated to those in attendance that this Board has not recommended a budget.

 

Ms. Elizabeth A. Brown

106 Carolina Drive

King, NC  27021

Comments:  Proposed Fiscal Year 2003-04 County Budget

 

Ms. Brown expressed the appreciation to the fine services provided by the Stokes County School System during her child’s recent

medical condition.  Ms. Brown stated that every piece in the school is like a puzzle that fits together to make it all work.

 

GENERAL GOVERNMENT-LEGAL-PROPOSED CRIMINAL BACKGROUND CHECKS FOR ALL NEW EMPLOYEES

 

County Attorney Tyrone Browder presented the following Criminal Record Check Policy for Stokes County:

 

Criminal Record Check Policy for Stokes County

 

                              It is the policy of Stokes County to provide a safe and secure working environment for all employees.  Criminal convictions

against an applicant for employment may have an impact upon qualification for employment and will be considered in hiring

decisions.  Accordingly, all final candidates for employment shall be required to submit a certified copy of a criminal record

check from all counties in which they have lived for the previous five years.  Applicants shall be required to answer completely

and accurately questions on their application with regard to previous criminal convictions.  Failure to do so will subject the applicant

to not being hired.

 

An applicant for employment will be rejected if the criminal record check reveals conviction of a crime that indicates the

employee (1) poses a threat to the physical safety of county personnel, or (2) does not have the integrity or honesty to fulfill his

or her duties as a county employee.  Conviction of a crime, as used in this policy, includes the entry of (1) a plea of guilty, no

contest, or the equivalent; or (2) a verdict or finding of guilty in a court of law or military tribunal. 

 

If the county considers an applicant’s criminal record in making a decision adverse to an applicant, the County Manager shall

make written findings with regard to the reasons therefor. 

 

 

Attorney Browder discussed with the Board the reasoning for criminal background checks on all applicants versus just for the final

candidates and discretion of the County Manager to review each situation on regards to the requirements of the position on a case-by-case basis. 

 

Attorney Browder noted to the Board the final paragraph;

 

If the county considers an applicant’s criminal record in making a decision adverse to an applicant, the County Manager shall make written findings with regard to the reasons therefor. 

 

Commissioner Inman noted that the original motion had been for the criminal background check be effective July 1, 2003.

 

Chairman McHugh entertained a motion to accept the submitted Criminal Record Check Policy for Stokes County as an amendment to the Stokes County Personnel Policy Handbook with the following change:  Line 4- (Accordingly, all final candidates for employment…)  to (Accordingly, all candidates for employment…) for any individual applying or being hired after July 1, 2003.

 

Commissioner Inman moved to approve the motion to accept the submitted Criminal Record Check Policy for Stokes County as an amendment to the Stokes County Personnel Policy Handbook with the following change:  Line 4- (Accordingly, all final candidates for employment…)  to (Accordingly, all candidates for employment…) for any individual applying or being hired after July 1, 2003.

Commissioner Joe Turpin seconded and the motion carried unanimously.

GENERAL GOVERNMENT-SENIOR SERVICES TRANSPORTATION-RURAL OPERATING ASSISTANCE PROGRAM-TITLE IIIB MEDICAL/GENERAL TRANSPORTATION

Services Support Supervisor Danny Stovall and Accounting Tech. Lynn Martens presented information concerning the recent bid opening for Senior Services Transportation-NC Division of Aging-Title III B Services and NCDOT Elderly and Disabled Transportation.

Mr. Stovall presented the following information concerning the bid operators – YVEDDI, JD Cruises, and Adult Quality Life Center.

YVEDDI:

 

Pro

Con

Price

Proven Track Record

Occasional conflict with other

 $    1.10

Experience with programs

scheduled transportation

 

Familiarity with clients/routes

Pricing

 

Dispatch office close proximity to Senior Services Office

 

 

Has Handicapped Accessible

 

 

Insurance Coverage

 

 

Staff availability to transport early morning dialysis

 

 

patients

 

 

 

 

JD Cruises & Tours

 

Pro

Con

Price

Pricing

Unfamiliar with clients/programs

 $1.03/$1.09

Meticulous billing

Extra mileage due to dispatch

 

Willingness to aid Senior

center location

 

Services in streamlining reports

Insurance coverage at lower

 

 

 

Adult Quality Life Center

 

Pro

Con

Price

Pricing

Unfamiliar with clients/programs

 $          0.95

Proximity to King Site

Insurance Coverage

 

 

 

Services Support Supervisor Stovall and Lynn Martens discussed the pros and cons of each submitted bidder. 

Services Support Supervisor Stovall concluded with the following vehicle information and recommendations:

 

VEHICLES

YVEDDI

JD CRUISES

JD CRUISES

AQLC

NUMBER OF VEHICLES

15

8

8

2

 

 

 

 

 

 

LARGE VANS

LARGE VANS

LARGE VANS

LARGE VANS

 

1995 DODGE

NOTED THEY WOULD

NOTED THEY WOULD

2002 CHEVROLET

 

1997 DODGE

PURCHASED VANS

PURCHASED VANS

 

 

1997 DODGE

IF NECESSARY

IF NECESSARY

 

 

1999 DODGE

 

 

 

 

1999 DODGE

 

 

 

 

1999 DODGE

 

 

 

 

1999 DODGE

 

 

 

 

2001 DODGE

 

 

 

 

2001 DODGE

 

 

 

 

2001 DODGE

 

 

 

 

 

 

 

 

 

LIFT VANS

LIFT VANS

LIFT VANS

 LIFT VANS

 

 

 

 

 

 

2001 DODGE

NOTED THEY WOULD

NOTED THEY WOULD

 

 

2001 DODGE

PURCHASED VANS

PURCHASED VANS

 

 

2002 DODGE

IF NECESSARY

IF NECESSARY

 

 

 

 

 

 

 

MINI-VANS

MINI-VANS

 

 MINI-VANS

 

1997 FORD

1989 PLYMOUTH

 

 1991 CHEVROLET

 

1999 FORD

1993 PLYMOUTH

 

 

 

 

1993 PLYMOUTH

 

 

 

 

1993 CHRYSLER

 

 

 

 

1994 PLYMOUTH

 

 

 

 

1995 DODGE

 

 

 

 

1995 PLYMOUTH

 

 

 

 

1996 FORD

 

 

 

 

 

 

 

 

YVEDDI

JD CRUISES

JD CRUISES

AQLC

 

 

 

 

 

KING

1.10

1.09

1.03

0.95

WALNUT COVE/PINE HALL

1.10

1.09

1.03

NO BID

FRANCISCO/STOKES CO

1.10

1.09

1.03

NO BID

ALL COUNTY AREAS

1.10

1.09

1.03

NO BID

OUTSIDE OF COUNTY

1.10

1.09

1.03

0.95

 

 

 

 

 

 

 

 

 

 

13 PASSENGER VAN

YES - 10

NO

NO

YES - 1

LIFT VAN

YES - 3

NO

NO

NO

6 PASSENGER MINI VAN

YES - 2

YES - 8

YES - 8

YES - 1

 

 

 

 

 

 

 

 

 

 

2,000,000 AUTO COVERAGE

NO

YES

NO

NO

 

 

 

 

 

BUSINESS AUTO COVERAGE

1,000,000

2,000,000

300,000

300,000

 

EACH OCCURRENCE

EACH OCCURRENCE

EACH OCCURRENCE

EACH OCCURRENCE

 

 

 

 

 

WORKERS' COMP COVERAGE

YES

YES

YES

NO

 

 

 

 

 

COMMERCIAL GENERAL

YES

NO

NO

NO

LIABILITY

 

 

 

 

 

 

 

 

 

DISPATCH LOCATION

DANBURY

WALNUT COVE

WALNUT COVE

KING

 

 

 

 

 

OPTION #1 - SINGLE CONTRACT

 

 

 

AWARD CONTRACT TO YVEDDI FOR ALL TRANSPORTATION NEEDS.

 

 

 

 

 

 

 

OPTION #2

 

 

 

 

AWARD DUAL CONTRACTS

 

 

 

 

 

 

 

 

 

AWARD CONTRACT TO JD CRUISES FOR MEAL SITES

 

 

AND TO YVEDDI FOR MEDICAL AND LIFT VAN TRANSPORTATION

 

 

 

 

 

 

 

OPTION #3

 

 

 

 

AWARD MULTIPLE CONTRACTS

 

 

 

KING AREA TO AQLC

 

 

 

 

WALNUT COVE AREA TO JD CRUISES

 

 

 

FRANCISCO/NORTHERN STOKES TO YVEDDI

 

 

 

MEDICAL AND LIFT VAN TRANSPORTATION TO YVEDDI

 

 

 

 

The Board requested Mr. Stovall and Ms. Martens to return to the Board with information from each bidder concerning whether specific insurance requirements could be acquired in by each provider in order to provide transportation for Stokes County.

 

 

GENERAL GOVERNMENT-TAX ADMINISTRATION REPORT

              

Tax Administrator Wren Carmichael requested the approval of the following:

 

·                  Itemized Releases for the month of May in the amount of $3,440.12

·                  Motor Vehicles Releases for the month of May 2003 in the amount of $1,839.47

·                  Refund to Wells Fargo Real Estate-Tax Services, LLC-Parcel #6914-04-72-0940 in the amount of $500.33

 

Chairman McHugh entertained a motion to approve Itemized Releases for the month of May 2003 in the amount of $3,440.12,

Motor Vehicles Releases for the month of May 2003 in the  amount of $1,839.47, and a Refund to Wells Fargo Real Estate-

Tax Services, LLC- Parcel  #6914-04-72-0940 in the amount of $500.33.

              

Commissioner Mabe moved to approve the submitted Itemized Releases for the month of May 2003 in the amount of $3,440.12,

Motor Vehicles Releases for the month of May 2003 in the  amount of $1,839.47, and a Refund to Wells Fargo Real Estate-

Tax Services, LLC- Parcel  #6914-04-72-0940 in the amount of $500.33. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael concluded with an update to the Board on the following issues:

 

o                 2005 Revaluation

o                 Pay on line to be up and running with the next week

o                 By thru banks to be available within the next few months

o                 95-97% Collection Rate

o                 Approximately over $600,000 above the predicted 02/03 fiscal year revenue projection

o                 Web Site provides 1991-2001 and 2002 delinquent taxes including motor vehicles

              

 

GENERAL GOVERNMENT-FINANCE-BUDGET AMENDMENT #86

 

Finance Director Julia Edwards requested the approval of Budget Amendment #86, which necessary to appropriate and transfer funds for expenditures for the remainder of the fiscal year.

 

Chairman McHugh entertained a motion to approve Budget Amendment #86.

              

Commissioner Mabe moved to approve Budget Amendment #86.   

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL FUND REVENUES

 

 INCREASE

 DECREASE

 

 

 

 

    Welfare Federal

100.3301.202

 $       (75,000.00)

 

    TANF Emergency Assist.

100.3301.211

 $       (20,000.00)

 

    EA Foster Care

100.3301.215

 $       (45,000.00)

 

    IV-E Adoption

100.3301.217

 $         (5,000.00)

 

    Collections-Medicaid Fraud

100.3301.220

 $       (25,000.00)

 

    Collections-TANF Fraud

100.3301.221

 $         (5,000.00)

 

    Collections-Day Care Fraud

100.3301.222

 $         (6,000.00)

 

    Elderly & Handicapped Trans

100.3301.263

 $         (5,200.00)

 

    Wine & Beer Tax

100.3322.000

 $       (20,500.00)

 

    Inmate Medical

100.3432.410

 $         (2,500.00)

 

    Miscellaneous Revenue

100.3839.000

 $       (39,866.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Governing Body

 

 

 

      Group Insurance

100.4110.110

 $          1,356.00

 

 

 

 

 

   Health Insurance

100.4111.491

 

 $         (5,000.00)

 

 

 

 

   Administration

 

 

 

      Salaries & Wages

100.4120.000

 

 $       (10,725.00)

 

 

 

 

   Finance

 

 

 

      Telephone & Postage

100.4130.320

 $          1,040.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 INCREASE

 DECREASE

   Tax Administration

 

 

 

      Salaries & Wages

100.4140.000

 $          4,640.00

 

 

 

 

 

   Mapping/GIS

 

 

 

      Salaries & Wages

100.4141.000

 

 $         (8,800.00)

      Social Security

100.4141.090

 

 $           (400.00)

      Medicare Tax

100.4141.091

 

 $             (75.00)

      Retirement

100.4141.100

 

 $           (300.00)

      401k County Match

100.4141.101

 

 $             (75.00)

      Employee Training

100.4141.311

 

 $           (300.00)

 

 

 

 

   Legal

 

 

 

      Professional Services

100.4150.180

 $          9,370.00

 

 

 

 

 

   Superior Court

 

 

 

 

 

 

 

      Juvenile Detention

100.4160.441

 $        10,000.00

 

 

 

 

 

   Public Buildings

 

 

 

     Salaries & Wages

100.4190.000

 $          2,600.00

 

 

 

 

 

   Vehicle Maintenance

 

 

 

      Salaries & Wages

100.4250.000

 

 $         (5,500.00)

      Social Security

100.4250.090

 

 $           (275.00)

 

 

 

 

   Sheriff's Department

 

 

 

      Telephone & Postage

100.4310.320

 $            100.00

 

      Maint. & Repairs Auto

100.4310.351

 $        20,000.00

 

 

 

 

 

   Jail

 

 

 

      Salaries & Wages

100.4320.000

 $        18,750.00

 

      Food and Provisions

100.4320.220

 $        40,000.00

 

      Telephone & Postage

100.4320.320

 $          2,000.00

 

      Utilities

100.4320.330

 $            295.00

 

      Maint. & Repairs Equipment

100.4320.350

 $            300.00

 

      Maint. & Repairs Buildings

100.4320.352

 $            200.00

 

      Misc. Expense-Bd of Prisoners

100.4320.390

 $        20,000.00

 

      Misc. Cont Services

100.4320.440

 $        10,000.00

 

 

 

 

 

   Emergency Communications

 

 

 

      Salaries & Wages

100.4325.000

 

 $         (6,000.00)

      Salaries & Wages-Overtime

100.4325.010

 

 $           (700.00)

      Salaries & Wages-Part Time

100.4325.020

 

 $         (1,940.00)

 

 

 INCREASE

 DECREASE

    Fire & Rescue

 

 

 

      Auto Supplies

100.4340.250

 $            275.00

 

      Rental of Equipment

100.4340.430

 $                5.00

 

 

 

 

 

   Medical Examiner

100.4360.000

 $          2,000.00

 

 

 

 

 

   Animal Control

 

 

 

      Salaries & Wages

100.4380.000

 $          2,900.00

 

      Social Security

100.4380.090

 $            210.00

 

      Medicare Tax

100.4380.091

 $              55.00

 

      Retirement

100.4380.100

 $            145.00

 

      Auto Supplies

100.4380.250

 $            750.00

 

      Telephone & Postage

100.4380.320

 $            600.00

 

      Printing

100.4380.340

 $            175.00

 

      Misc. Contractual Services

100.4380.440

 $            100.00

 

      Uniform Rental

100.4380.491

 $            350.00

 

 

 

 

 

   Solid Waste

 

 

 

      Salaries & Wages

100.4720.000

 $          3,950.00

 

      Social Security

100.4720.090

 $            250.00

 

      Medicare Tax

100.4720.091

 $            125.00

 

      Retirement

100.4720.100

 $              50.00

 

      401k County Match

100.4720.101

 $            550.00

 

      Auto Supplies

100.4720.250

 $          5,000.00

 

      Departmental Supplies

100.4720.260

 $          1,000.00

 

      Maint. & Repairs Equipment

100.4720.350

 $        15,000.00

 

      Misc. Contractual Services

100.4720.440

 $        25,000.00

 

      Uniforms Rental

100.4720.491

 $            400.00

 

 

 

 

 

   Economic Development

 

 

 

      Misc. Contractual Services

100.4920.440

 

 $       (20,000.00)

 

 

 

 

   Public Assistance

 

 

 

     TANF County Initiated

100.5410.001

 $        15,000.00

 

     TANF Emergency Assistance

100.5410.002

 $          3,000.00

 

     Title IV-E Foster Care

100.5440.000

 $          4,000.00

 

     Medicaid Program Cost

100.5450.000

 $      105,000.00

 

     Title IV-E Adoption Assistance

100.5470.000

 $          5,000.00

 

 

 

 

 

   Parks

 

 

 

      Salaries & Wages

100.6121.000

 

 $         (6,460.00)

 

 

 

 

 

 

 

 

 

 

 INCREASE

 DECREASE

   Recreation

 

 

 

       Utilities

100.6130.330

 $          1,500.00

 

 

 

 

 

   Arts Council

 

 

 

      Salaries & Wages

100.6150.000

 

 $       (15,500.00)

      Social Security

100.6150.090

 

 $         (1,000.00)

      Retirement

100.6150.100

 

 $           (750.00)

      401k County Match

100.6150.101

 

 $           (175.00)

 

 

 

 

    Debt Service

 

 

 

      Principle-Solid Waste

100.9100.802

 $          1,759.20

 

      Interest-Solid Waste

100.9100.832

 

 $         (1,759.20)

 

 

 

 

E911 FUND

 

 

 

 

 

 

 

EXPENDITURES

 

 

 

    Telephone

200.4325.320

 $        30,000.00

 

    Misc. Contractual Services

200.4325.440

 

 $       (30,000.00)

 

 

 

 

REVALUATION FUND

 

 

 

 

 

 

 

REVENUES

 

 

 

 

 

 

 

    Fund Balance

202.3991.000

 $           (400.00)

 

 

 

 

 

EXPENDITURES

 

 

 

 

 

 

 

   Salaries & Wages

202.4140.000

 $            400.00

 

 

 

 

 

 

 

 

 

GRANT FUND

 

 

 

 

 

 

 

REVENUES

 

 

 

 

 

 

 

    Fund Balance

203.3991.000

 $           (165.00)

 

 

 

 

 

EXPENDITURES

 

 

 

 

 

 

 

    Departmental Supplies

203.4920.260

 $            165.00

 

 

 

GENERAL GOVERNMENT- PUBLIC BUILDINGS/DSS- BUDGET AMENDMENT #87

 

Finance Director Julia Edwards requested the approval of Budget Amendment #87, which necessary to transfer funds for the

purchase of a condenser for the air conditioner for the Social Services Building.

 

Chairman McHugh entertained a motion to approve Budget Amendment #87.

              

Vice Chairman John Turpin moved to approve Budget Amendment #87.   

 

Commissioner Inman seconded and the motion carried unanimously

 

GENERAL FUND

 

 INCREASE

 DECREASE

 

 

 

 

EXPENDITURES

 

 

 

   Public Building

 

 

 

      Cost of Space-DSS

100.4190.331

 

$ (14,000.00)

      Improvements

100.4190.590

  $      14,00.00

 

 

 

GENERAL GOVERNMENT-SOLID WASTE-BUDGET AMENDMENT #88

 

Finance Director Julia Edwards requested the approval of Budget Amendment #88, which necessary to appropriate funds from

insurance claims for lightning damages

 

Chairman McHugh entertained a motion to approve Budget Amendment #88.

 

Vice Chairman John Turpin moved to approve Budget Amendment #88.   

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Insurance Claims

100.3839.850

 $       (1,849.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Solid Waste

 

 

 

    Departmental Supplies

100.4720.260

 $           532.00

 

    Maintenance & Repairs-Equipment

100.4720.350

 $        1,317.00

 

 

 

 

GENERAL GOVERNMENT- SHERIFF’S DEPT.-BUDGET AMENDMENT #89

 

Finance Director Julia Edwards requested the approval of Budget Amendment #89, which necessary to transfers funds from

Capital Reserve to General Fund for the purchase of vehicles for the SRO Officers.

 

Chairman McHugh entertained a motion to approve Budget Amendment #89.

              

Commissioner Mabe moved to approve Budget Amendment #89.   

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Transfer from Capital Reserve

100.3982.960

 $    (16,900.00)

 

 

 

 

 

  EXPENDITURES

 

 

 

    Sheriff’s Department

 

 

 

    Equipment

100.4310.510

  $     16,900.00

 

 

 

 

 

   CAPITAL RESERVE FUND

 

 

 

 

 

 

 

   EXPENDITURES

 

 

 

    Sheriff’s Department

201.4310.001

 

 $   (16,900.00)

    Transfer to General Fund

201.9810.000

 $    16,900.00

 

 

 

GENERAL GOVERNMENT- STOKES SCHOOL SYSTEM- BUDGET AMENDMENT  #90

 

Finance Director Julia Edwards requested the approval of Budget Amendment #90, which necessary to transfer funds back to

Capital Reserve for schools sales tax.  These funds were transferred in error by Budget Amendment #9 dated 10-07-02, the funds for the matching Public School Capital Fund were appropriated in the budget in Capital Outlay.

 

Chairman McHugh entertained a motion to approve Budget Amendment #90.

              

Commissioner Joe Turpin moved to approve Budget Amendment #90. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

EXPENDITURES

 

 

 

   Stokes County Schools

 

 

 

   Schools-Capital Outlay

100.5912.000

 

 $  (148,022.00)

   Transfer to Capital Reserve

100.9820.960 

 $  148,022.00

 

 

 

 

 

   CAPITAL RESERVE FUND

 

 

 

 

 

 

 

   REVENUES

 

 

 

    Transfer to General Fund

201.3981.000

 $  (148,022.00)

 

 

 

 

 

  EXPENDITURES

 

 

 

     Stokes County Schools

201.5912.017

 $    148,022.00

 

 

 

GENERAL GOVERNMENT-SHERIFF’S DEPT.-BUDGET AMENDMENT #91

 

Finance Director Julia Edwards requested the approval of Budget Amendment #91, which necessary to appropriate funds from

Calendar Funds to purchase 1,000 Books entitled “ Our Friends/ Sheriff’s Department” to be used for children to help establish a

good positive relationship with law enforcement.

 

Chairman McHugh entertained a motion to approve Budget Amendment #91.

              

Commissioner Mabe moved to approve Budget Amendment #91.   

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

  REVENUES

 

 

 

     Sheriff’s Dept.

 

 

 

     Miscellaneous

203.3301.255

 $     (584.00)

 

 

 

 

 

   EXPENDITURES

 

 

 

     Sheriff’s Department

 

 

   

      Departmental Supplies

100.4130.260

  $    584.00

 

 

GENERAL GOVERNMENT-NURSING HOME COMMUNITY ADVISORY COMMITTEE – APPOINTMENT

 

There were no nominees for the Nursing Home Community Advisory Committee.

 

GENERAL GOVERNMENT-BOARD OF ADJUSTMENTS-ALTERNATE MEMBER APPOINTMENT

 

Commissioner Joe Turpin submitted the name of Matthew Robbins, King, NC to serve on the Board of Adjustments-Alternate

Member appointment.  Mr. Robbins can be considered at the July 14th meeting.

 

GENERAL GOVERNMENT-PLANNING BOARD-REAPPOINTMENTS

 

The following names were submitted for re-appointment by Planning Director David Sudderth at the June 3rd meeting: 

 

Ted Hairston – Beaver Island Township; Andy Rogers – Big Creek Township; Ernest Lankford – Peters Creek Township. 

 

Vice Chairman John Turpin submitted the name of Harold Mabe, Highway #8, Danbury, NC for the Peters Creek Township. 

 

Submitted nominees can be considered at the July 14th meeting.

 

GENERAL GOVERNMENT-STOKES COUNTY JURY COMMISSION-REAPPOINTMENT

 

Clerk of Superior Court Dean Hartgrove submitted the name of Lynwood Shelton for re-appointment to serve on the Jury Commission for a term of two years.

 

Commissioner Inman moved to re-appoint Mr. Lynwood Shelton to serve on the Jury Commission for a term of two years. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-INVITATION TO JOIN THE WINSTON SALEM URBAN AREA METROPOLITAN PLANNING ORGANIZATION

 

Chairman McHugh submitted a request from Chris Murphy, TAC Secretary to join the Winston Salem Urban Area Metropolitan Planning

Organization (MPO).  Mr. Murphy stated that by becoming a member of the Winston Salem Urban Area MPO, Stokes County would be ensured of having a voice in all transportation  planning matters in the Winston Salem Urban Area (a portion of Stokes County falls within

Winston Salem Urban Area according to the U.S. Census Bureau in 2002) and to a lesser extent, the Triad region. 

 

The following would need to be appointed:

 

       Representative to serve as a voting member of the W-S Urban Area MPO

       County Manager designate a member of the professional staff to serve as a voting

       Member to the Technical Coordinating Committee (TCC)

       Member and Alternate Member of Transportation Advisory Committee (TAC)

       Must be Commissioners

          

Also, a Memorandum of Understanding (MOU) will be required to be signed by the County.

 

The MOU and its By-Laws governs the operations of the MPO.

 

The Board will consider the invitation to join the MPO at the July 14th meeting.

 

There being no further business to come before the Board, Chairman McHugh recessed the meeting until Tuesday, June 24, 2003

at 6:30pm.   The Board unanimously agreed to recess the meeting until Tuesday, June 24th at 6:30pm.

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                         Sandy McHugh
Clerk to the Board                                                    Chairman