STATE OF NORTH CAROLINA                            )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                         )                    DANBURY, NORTH CAROLINA

                                                                        )                    JUNE 20, 2003

              

 

Meeting Highlights

WORK SESSION-PROPOSED FISCAL YEAR 2003/04 COUNTY BUDGET

Social Services

Animal Control

Social Services – HCCBG

Stokes County Schools-Capital Outlay

Northwest Piedmont Council of Governments-RPO

Northwest Piedmont Council of Governments Stokes County Nursing Home & Adult Care Home Community Advisory Committees

Budget Changes –Proposed Budget

Arts Council

Schools – Current Expense and Capital Outlay

Health Department

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in recessed session (recessed from the

Wednesday, June 18, 2003 meeting) in the Council  Chambers of the Administrative Building, located in Danbury, North Carolina,

on Friday,  June 20, 2003, at 6:00 pm with the following members present:

 

                                             Chairman Sandy McHugh

                                             Vice-Chairman John Turpin

                                             Commissioner Howard Mabe

                                             Commissioner Leon Inman

                                             Commissioner Joe Turpin

 

                                             Darlene Bullins, Clerk to the Board

 

Chairman McHugh called the meeting to order.

 

Finance Director Julia Edwards delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

WORK SESSION-PROPOSED FISCAL YEAR 2003/04 COUNTY BUDGET

 

The Board discussed the following departments in the proposed county fiscal year 2003-04 budget:

 

Social Services

Interim Director Jan Spencer had notified Chairman McHugh that the State had reclassified the two proposed Human Resource Placement Specialist positions (grade 63) to Community Employment Case Manager positions (grade 65).  Interim Director Spencer had requested the reclassifications for the upcoming budget.  Notification of the reclassification was received after the submission of the budget to the Board.

 

Motion: Chairman McHugh moved to approve the reclassifications of the two proposed

Human Resource Placement Specialist positions (grade 63) to Community Employment Case Manager positions (grade 65). 

Second:  Commissioner Inman seconded and the motion carried 4-1 with Commissioner

Joe Turpin voting against the motion.

 

Animal Control

The Board had previously discussed the additional funding for dog food for the Animal Shelter.

Motion: Chairman McHugh moved to budget an additional $1700 for dog food from hold harmless into Animal Control-Departmental Supplies.

Second:  Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Social Services – HCCBG

The Board had previously discussed the HCCBG funding for Social Services.

Additional discussion concerning the reduction of hours for clients.

Motion:  Chairman McHugh moved to approve the motion to transfer $14,576 for HCCBG in the Social Services’ proposed budget, which includes the allotment of $13,108 in Grant funding and $1468 County matching for In Home Aid.

Second: Commissioner Inman seconded and the motion carried unanimously.

 

Stokes County Schools-Capital Outlay

Chairman McHugh had recently met with David Burge-Stokes County School Administration-Maintenance concerning the requested $50,000 for emergencies in the proposed school budget for items such as air conditioning, leaking roofs, etc.

Motion:  Chairman McHugh moved to budget the $50,000 from hold harmless funding for the Stokes County Schools-Capital Outlay –Category One –Emergencies.

Second:  Commissioner Inman seconded and the motion carried unanimously.

 

Northwest Piedmont Council of Governments-RPO

Chairman McHugh had received a request from Mr. John Robertston, NWPRPO Coordinator -NWPCOG after the budget had been submitted to the Board.  Mr. Robertson requested $2000 from Stokes County to help cover the match of $21,366 for planning funds from the North Carolina Department of Transportation in the amount of $85,462 for the RPO for fiscal year 2003/04.  The total funding for the RPO would be $106,828.

Discussion of RPO funding for the fiscal year 2003-04 and if future funding is requested to include possible funding from the Town of Danbury and Town of Walnut Cove.

Motion:  Commissioner Inman moved to budget the $2000 funding for the Northwest Piedmont Rural Planning Organization (RPO) for the fiscal year 2003/04.

Second:  Commissioner Mabe seconded and the motion carried unanimously.

 

Northwest Piedmont Council of Governments

Stokes County Nursing Home & Adult Care Home Community Advisory Committees

Chairman McHugh had received a request from Ms. Amy Vernon NWPCOG-Regional LTC Ombudsman after the budget had been submitted to the Board.  Ms. Vernon requested $500 from Stokes County to help cover travel reimbursement for members of the Stokes County Nursing Home and Adult Care Home Community Advisory Committees for the 2003/04 fiscal year.

Motion: Commissioner Mabe moved to fund the $500 for travel reimbursement for the Stokes County Nursing Home and Adult Care Home Community Advisory Committees.

Second:  Commissioner Inman seconded and the motion carried unanimously.

 

Budget Changes –Proposed Budget

Finance Director Julia Edwards presented the Board with an updated listing of amendments approved for the proposed 2003/04 county budget.

 

Arts Council

Chairman McHugh presented the requested information from the Arts Council, which detailed revenue, expenditures, programs, and audit for 2002 and 2001.

 

Schools – Current Expense and Capital Outlay

Dr. Ron Carroll submitted to the Board the 2002/03 and proposed 2003/04 Stokes County Board of Education Budget Resolutions, 2002/03 instructional expenditures, state public school fund –chart of accounts and combined employee salaries by category.

Dr. Carroll spoke to the Board concerning items in the proposed 2003/04 Budget Resolution.

Dr. Carroll explained the following Program Report Codes in order to help understand the federal and state funding:

 

STOKES COUNTY SCHOOLS

Outline of State and Federal PRCs

 

          State       001          Teacher allotment for academic (English, math, science, social studies) and enhancement

 (art, music, physical education, foreign language) programs plus a few vocational and exceptional

children’s teachers.  Disregard the money allotment as the positions are guaranteed regardless of cost.

(348 positions)

 

                              002          Money allotment for Central Office administrator salaries and benefits.  Does not include clerical personnel.

 

                              003          Money allotment for non-instructional support personnel (custodians, clerical, substitutes).  We pay all

custodians from this allotment first, then Central Office clerical staff (mandated by statute), then as many

other clerical staff as the money will allow.  The remaining clerical positions and most substitutes are funded

with local dollars.

 

                              005          Positions for school-level administration (principals and assistant principals) allotted as months of employment.

                                             Ignore the dollar allotment as the positions are guaranteed regardless of cost.

 

                              007          Position allotment for instructional support personnel.  This allotment funds counselors, media coordinators,

                                             psychologists, one school nurse, and some speech therapists.  Again the positions are guaranteed regardless

of cost.

 

                              013          Position allotment for vocational education teachers.  Most vocational teachers are funded through this allotment.

The allotment is for months of employment regardless of cost.

 

                              014          Vocational education program support.  Money is used to purchase materials and equipment for the various

                                             vocational programs.  Vocational programs are hands-on and require substantial funds to operate.

 

                              027          Dollar allotment for teacher assistants in grades K-3.  We hire as many as the money will allow. Does not fund

an assistant for every K-3 classroom.

 

                              028          Staff development allotment.  Most funds are allocated to the schools to fund staff development activities as

decided by the school.            

 

                              031          Low wealth money.  Used primarily to fund 20+ teaching positions that used to be in the local budget. 

Also funds some teacher assistants in critical areas.  Balance has been used in recent years for technology and

library books. Low wealth money carries a non-supplant requirement, meaning that local money cannot be

reduced because of these extra state funds.

 

                              032          State funds for exceptional children’s programs.  Money used to pay 40+ teachers and 25+ assistants to

implement individual educational plans for exceptional children. Also used to contract with private companies

for such specialized services as psychology, speech therapy, occupational therapy, physical therapy, and audiology.

 

                              034          State allotment for programs for the academically gifted. Pays for approximately 5.5 teaching positions

(about half of our program needs).

 

                              054          Limited English program.  Money used to pay approximately 75% of salary for one of our three LEP

                                             teachers.

 

                              056          Transportation.  Funds the operation of the total transportation program, including bus drivers, mechanics,

                                             fuel, parts, etc.  Does not cover the entire cost of operation,   so local budget reflects the difference.

 

                              061          Materials and Supplies.  Most of this allotment is divided among the schools based on membership, and

schools make purchasing decisions.  Small portion retained in Central Office to purchase instructional

materials for use on a system wide basis.  Also funds part-time testing assistants during the heavy testing

periods and assists with payment for PSAT and AP exams.

 

                              069          At-Risk Student Services.  Funds In-school suspension programs at middle and high schools, contract with

                                             Sheriff’s Department for high school SROs, most of cost of alternative school, and part of cost for summer

school.

 

           Federal       017          Vocational educational program.  Funds two vocational support positions.

 

                              044          Sliver Grant for exceptional children’s program.  Funds approximately one-half of salary and benefits for

an EC teacher at the alternative school.

 

                              048          Safe and Drug Free Schools.  Funds DARE program materials, other materials and staff development for drug

                                             education programs, and contract with Step One for drug education and prevention services. 

 

                              049          Preschool Handicapped.  Funds one preK teacher for EC students plus part of contract for private provider of   

                                             speech services for preschool handicapped students. Note:  We are required to serve all eligible EC students

                                             ages 3-21.

 

                              050          This is the largest program funded under the Elementary and Secondary Education Act.  Provides funding for

                                             teachers, assistants, materials, staff development for remediation programs in eligible elementary schools; the

                                             eligible schools determine how to use the funds. Also funds    two preK programs for developmentally delayed

children.

 

                              059          Innovative Programs.  Funds part of cost for one preK “blended” program which serves both EC and non-EC

                                             students.

 

                              060          This is the major federal EC allotment; its intent is to provide a portion of the excess cost of operating EC

                                             programs but has never been fully funded.  Used to pay approximately 15 teaching positions, some assistants,

and contracts with private providers of specialized services.

 

                              103          Relatively new program.  Used to fund eight teaching positions to lower class size in grades K-3.  Also to assist

                                             with costs for teachers to become “highly qualified” under federal guidelines.

 

                              107          Used to help with technology expenses.

 

                              NOTE:  All federal allotments carry a non-supplant requirement; state and local funds cannot be reduced because of receipt

of federal funds.

 

Chairman McHugh noted that the Board of Education’s Budget Resolution did not separately break out each line item by federal, state, and county funding.

 

Dr. Carroll concluded that larger counties had financial staffing and funding capabilities of providing detailed budgets such as Guilford County.

 

Health Department

Chairman McHugh presented information from Health Director Steve Smith along with a citizen request for funding for Health Department.

 

There being no further business to come before the Board, Chairman McHugh moved to adjourn the meeting.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                         Sandy McHugh

Clerk to the Board                                                      Chairman