)                STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                   )               DANBURY, NORTH CAROLINA

                                                                         )                JUNE 5, 2003



Meeting Highlights





The Board of Commissioners of the County of Stokes, State of North Carolina, met  in recessed session (recessed from

the June 4, 2003 meeting) in the Council Chambers of the Administrative Building, located in Danbury, North Carolina, on

Thursday, June 5, 2003,  at 6:00 pm with the following members present:


                                             Chairman Sandy McHugh

                                             Vice-Chairman John Turpin

                                             Commissioner Howard Mabe

                                             Commissioner Leon Inman

                                             Commissioner Joe Turpin


                                             Darlene Bullins, Clerk to the Board


Chairman McHugh called the meeting to order.


Commissioner Inman delivered the invocation.




Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.




The Board discussed the proposed budget by the following departments:


Governing Body

Increase due to property/liability and worker’s compensation Group Insurance- Budgeted 8 retirees for upcoming year Discussion of criminal background checks for employees.


Motion:  Commissioner Inman moved to approve the motion to require all new applicants  (includes all part/full time positions) effective

July 1, 2003 to submit a criminal background check at their expense with their application.


Second: Commissioner Mabe seconded and the motion carried unanimously. The County Attorney will present the legal issues concerning

criminal background checks at the June 23rd meeting.


Health Insurance

Social Services, Health, Home Health, King Clinic, and Senior Services has insurance line item in their budgets in order to receive reimbursement funding.



Professional Services- Cost Allocation Plan.

Advertising is for job vacancies and Board of Commissioners public notices.



Increase in professional services due to audit contract and GASB#34 implementation cost


Tax Administration

Revenue of tax collections can only be used by the prior year’s percentage per audit-96.01%

Collection of all taxes –103% over budget at present date = $414,313

Revaluation has separate budget-decreasing staff

Tax Administrator –been at minimum salary grade since appointment



Elimination of land records specialist position

Discussion of on line services provided by Mapping/GIS



Discussion of full time position versus contracted services by outside attorney

Majority of services-DSS-but staff attorney was used by all other departments

Commissioner Joe Turpin would seek proposal from outside attorney for services


Superior Court

Third courtroom in lower level to be used in September 2003.



Discussion of new mandates for voting polls

Voting machines after 2004 election will be obsolete

Budget greater in years with General Election


Register of Deeds

Part time employee to be hired in upcoming fiscal year 2003-04

Technology fund to be used for web page and personal computer


Public Buildings

Discussion of telephone system for county-leasing versus buying

Discussion of mowing services by county employees

Discussion of property being rented by county-economic development

Possibly of moving economic development back to Danbury


Information Systems

Equipment- Computer need for upgrades for network

Discussion of license agreements- different departments


Vehicle Maintenance

Discussion of county vehicles maintained by department

Discussion of County Sale

Buying of oil in 50 gallon barrels for cost savings


Sheriff’s Department

Pay off of employee retiring with thirty years – supplement separate allowance

Increase in fuel cost

(2) new bailiff/transportation positions – 50% in Sheriff’s Dept. and 50% in Jail

New positions will decrease vacation and holiday accruals for current employees

New safety officer – supplemented by federal grant for (3) three years

Discussion of advertising on county cars



Restructuring of jail personnel to cover shifts more efficient

(2) Jailers to jail shift supervisors

(2) New jail positions

Increase of 3% meal cost and medical cost

(2) New bailiff/transportation positions – 50% Sheriff’s Dept. and 50% in Jail

Need for new camera equipment for security

Need for additional space for housing more federal inmates for greater revenues


District Resource Center

Grant received for additional remodeling to existing facility


Emergency Communications

Additional telecommunicator to save part time employees with overtime


Emergency Management

Increase part time accounting clerk from 10 hours to 14.50 hours per week


Fire and Rescue

Discussion of Mountain Rescue & Fire Association being moved from Service District Fund

Equipment for fire investigation

Emergency responder decontamination equipment for hazmat team


Medical Examiner

Constantly increasing each year


Emergency Medical Services

Additional (3) new full time positions to help relieve accruals of vacation and holiday time

 for existing employees-cut overtime and part time salaries

Ambulance in capital reserve

Mattress and box springs replacement for all stations

Two employees definite retiring this fiscal year and possibly three

Discussion of fees owed by rest homes for EMS Services

Need for new technology of heart monitors on ambulances

Discussion of EMS facilities


Animal Control

Discussion of citizens being able to inquire if requested who complained to Animal Control   

   concerning pet incidents

Boarding fees increase


Solid Waste Collection

Increase fees to $52 per ton for contractors, cost of removal and a flat fee of $5.00 for others

All sites open 6 days a week 7 am to 7 pm

6 new green boxes

Water coolers at all the sites

Discussion of scrap tires –using tractor trailers at local businesses-revenue for County


Recycling Center

No funding-no revenue ever received recycling



There being no further business to come before the Board, Commissioner Mabe moved to adjourn the meeting. 


Commissioner Joe Turpin seconded and the motion carried unanimously.





_________________________                                  _____________________________

Darlene Bullins                                                         Sandy McHugh

Clerk to the Board                                                     Chairman