STATE OF NORTH CAROLINA                     )                      OFFICE OF THE COMMISSIONERS

                                                                           )                      STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                     )                      DANBURY, NORTH CAROLINA

                                                                           )                      MAY 12, 2003

 

Meeting Highlights

General Government-Governing Body-Pledge of Allegiance

General Government –Governing Body-Approval of Minutes

Public Comments

General Government – Stokes County Schools/Presentation “No Child Left Behind”

General Government – Governing Body – Closed Session

General Government – Governing Body – County Manager

General Government –Jail- Jail Inspection Report - April 2003

General Government–Fire Commission-Proposed Service District Budget – Fiscal Year 2003/2004

General Government–Hazard Mitigation Grant-Resolution

Emergency Operations Planning Grant

General Government – Governing Body – Seven Island Bridge

General Government – DSS-Staffing Issues

General Government – Health Department-Staffing Issues/ Appointments/Budget Amendment

General Government – GO Refunding Bonds-Resolution

General Government – Sheriff’s Dept. -Budget Amendment  #67

General Government – Social Services -Budget Amendment  #68

General Government –Vehicle Maint. -Budget Amendment  #69

General Government –Vehicle Maint. -Budget Amendment  #70

General Government –Health Dept. -Budget Amendment  #71

General Government-Finance - Laser Printing –Update

General Government –YVEDDI- Board of Directors-Alternate Member Appointment

General Government –Cooperative Extension-Color Laser Printer – Budget Amendment  #72

General Government –Social Services- Interim Director’s Salary

General Government –Governing Body- Resolution – In Support of Military Veterans

General Government–Governing Body- Interim County Manager’s Position

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the King Public Library

located in King, North Carolina, on Monday,  May 12, 2003, at 7:00 pm with the following members present:

 

                                             Chairman Sandy McHugh

                                             Vice-Chairman John Turpin

                                             Commissioner Howard Mabe

                                             Commissioner Leon Inman

                                             Commissioner Joe Turpin

                                                           

                                             Darlene Bullins, Clerk to the Board

 

Chairman McHugh called the meeting to order.

 

Commissioner Mabe delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the April 28th meeting.

              

Commissioner Joe Turpin moved to approve the minutes of the April 28th meeting.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

 

PUBLIC COMMENTS

 

The following citizen spoke to the Board:

 

Chris Booze

103 Stone Court

King, NC  27021

Topic:  King Elementary Accessible Playground Equipment

 

Mr. Booze (parent of special needs child) requested funding to be given to the Stokes County Schools for playground equipment for special

needs children.  Mr. Booze noted that one third of the school’s students currently receive exceptional children services at King Elementary. 

 

Iliene Palm

Physical Therapy

Topic:  King Elementary Accessible Playground Equipment

 

Ms. Palm (Physical Therapist for Stokes County Schools) also requested funding for playground equipment for special needs children

at King Elementary School.  Ms. Palm noted the new ruling for the upcoming school year, which requires all students to participate in

physical activity five days a week.

 

Julie Farmer

Route #4, Priddy Road

King, NC  27021

Topic:  King Elementary Accessible Playground Equipment

 

Ms. Farmer also requested funding to be given to the Stokes County Schools for playground equipment for special needs children and urged

the community to get involved with this worthwhile project.  Ms. Farmer presented the Board with pictures of playground equipment that has

currently been condemned, nonfunctional wheelchair swing, and playground equipment not accessible for special needs children.

 

Chairman McHugh confirmed with Dr. Ron Carroll, Stokes County School Superintendent,

that the requested $5000 funding for playground equipment for special needs children had been included in the school budget that had

recently been submitted to the County.

 

Hope Campbell

219 Faye Court

King, NC  27021

Topic:  Reduction in force/staff-DSS

 

Ms. Campbell (former DSS Social Worker Supervisor) spoke to the Board concerning the recent reduction in force at DSS and suggested

ideas such as ergonomic chairs, computer stations, incentive bonuses, sign on bonuses, etc. that could help during down sizing.

 

GENERAL GOVERNMENT – STOKES COUNTY SCHOOLS/PRESENTATION “NO CHILD LEFT BEHIND”

 

Dr. Ron Carroll, Stokes County School Superintendent, introduced Ms. Debbie Merritt, Executive Director of Curriculum, who presented the

slide presentation, “No Child Left Behind”.  Dr. Carroll spoke on the federal mandates that are being passed down to the State and passed

on down to the local school system without additional funding.

 

Ms. Merritt spoke on the impact on Stokes County Schools and areas such as the following:

              

               North Carolina and No Child left Behind

§        Signed into Law January 8, 2002

§        Tremendous impact NC Public Schools

§        Closing Achievement Gaps

§        Holding schools accountable for all students

§        Highly qualified teachers

§        Will be integrated with the ABC’s

              

               Ms. Merritt concluded with the following:

 

               Challenges

§        The realism of expecting 100% of all subgroups

to be at or above grade level.

§        Un-funded mandates to provide intervention

programs for low-achieving subgroups

§        Federal funds are a minor fund source

§        Communicating the difference between NCLB

and the ABC’s

 

Ms. Merritt’s stated Stokes County Schools’ goal is to work together to make sure no Stokes County School Student is “Left Behind”.

 

GENERAL GOVERNMENT – GOVERNING BODY – CLOSED SESSION

 

Chairman McHugh moved to enter closed session to consider the performance, and  conditions of an appointment of an individual public

employee pursuant to G.S. 143-318.11 and to consult with the county attorney retained by the county in order to preserve the

attorney-client privilege for discussion of a possible judicial action pursuant to N.C.G.S.143-318.11. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

The Board reconvened to regular session of the May 12th meeting.

 

 

GENERAL GOVERNMENT – GOVERNING BODY – COUNTY MANAGER

 

Commissioner Joe Turpin moved to repeal the Board’s previous decision and not accept the resignation of the County Manager and give the

County Manager no severance pay, no vacation pay , no comp. time pay, no insurance, and to terminate him immediately and pay salary

through 12:00 noon on April 29, 2003. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –JAIL- JAIL INSPECTION REPORT-APRIL 2003

 

Jail Captain Craig Carico presented the April 9, 2003 Jail Inspection Report conducted by the North Carolina Department of Health & Human

Services, Jail and Detention Section, Raleigh, NC.

 

Captain Carico noted that he had met with Chairman McHugh, Sheriff Mike Joyce,and Darlene Bullins to review and response to the Jail

Inspection Report.  Captain Carcio stated that responses had been given for all the non-compliance issues and that materials are on ordered

concerning the stainless steel showers and keyhole latches.  The response letter to the State had been mailed on May 9, 2003.

 

Captain Carico informed the Board that an evaluation of the complete Justice System has been requested by Stokes County from the

National Institute of Corrections (scheduled in July 2003) to offer any suggestions to improve operations at the Jail.

 

Captain Carico also noted the recommendation for a fence on the Northeast side of the Jail to serve as an evacuation area in case of a fire.  Captain Carico stated that three fencing companies were already scheduled to submit bids within the next two weeks. A previous estimate

obtained when the County acquired the old Correctional Center in Meadows (of moving the fencing located there) suggested the cost to be

as much or even greater than the cost of new fencing at that time.

 

Captain Carico concluded with comments concerning the outdated camera equipment that would need to be addressed in the near future

due to security issues.

 

GENERAL GOVERNMENT–FIRE COMMISSION-PROPOSED SERVICE DISTRICT BUDGET – FISCAL YEAR 2003/2004

 

Fire Commission Chairman L. G. Tilley submitted the 2003-04 Proposed Service District Budget to the Board.  The combined initial total of

14 agencies was $1,476,384  which was reduced to $1,349,708 by the Fire Commission.  

 

Fire Commission Chairman Tilley noted that debt service for the Fire District totals $447,714 or 33% of the total proposed budget.

 

Fire Commission Chairman Tilley noted the Fire Service District Fund Balance is currently $235,000.

 

The proposed Fiscal Year 2003/04 Service District recommended Fire Tax Amounts submitted by the Fire Commission:

 

Station

Agency Name

Proposed 2003/04 Funding

31

Pinnacle Vol. Fire – Rescue

$                       113,188.00

32

Lawsonville Vol. Fire – Rescue

$                       116,281.00

34

Francisco Vol. Fire – Rescue

$                       116,133.00

36

Northeast Stokes Vol. Fire - Rescue

$                       146,117.00

37

Stokes-Rockingham Vol. Fire - Rescue

$                       146,831.00

38

Sauratown Vol. Fire – Rescue

$                       165,949.00

39

Danbury Vol. Fire – Rescue

$                       146,587.00

40

South Stokes Vol. Fire - Rescue

$                       137,339.00

41

Double Creek Vol. Fire - Rescue

$                       122,339.00

42

Stokes County Mountain Rescue

$                         32,026.00

45

Stokes County Fire - Rescue Assoc.

$                         34,931.00

73

Westfield Vol. Fire Department

$                         44,017.00

76

Pilot Knob Vol. Fire Department

$                         14,340.00

86

Pilot Mountain Rescue & EMS

$                         13,630.00

 

Service District Agency Totals

$                      1,349,708.00

 

 

Fire Commission Chairman Tilley noted the following proposals:

 

q      Increasing Fire Tax 3 cents (fire tax would be 8 cents) would result in still having to cut $9700 from proposed budgets.

q      Increasing Fire Tax 2 cents (fire tax would be 7 cents) would result in taking $100,000 from fund balance and still have to cut $44,000 from

proposed budgets.

q      Increasing Fire Tax 1 cents (fire tax would be 6 cents) would result in using all fund balance and still having to cut $150,000 from proposed budgets.

 

Fire Commission Chairman Tilley concluded with the need for requested equipment in the proposed budget that contains no salaries, all work

done by volunteers.             

 

Chairman McHugh noted that last year the County entered into an agreement with the Fire Departments that the County would not line item

the Service District Fire Budget. 

 

The Fire Commission would submit the proposed budget to the Board with two choices:

 

accept the proposed budget or return the proposed budget back to the Fire Commission for further                consideration.

 

Chairman McHugh entertained a motion on the proposed Fiscal Year 2003/04 Service District Proposed Budget.

 

Commissioner Inman moved to request Fire Commission Chairman Tilley to return the proposed Service District Budget to the Fire

Commission for further considerations.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT–HAZARD MITIGATION GRANT-RESOLUTION

 

EMS Director Ricky Tuttle requested the Board’s approval for the Resolution for Designation of Applicant’s Agent (FEMA) which would allow

the County to request funding for the December Ice Storm and to designate EMS Director Ricky Tuttle as the agent to execute for and in behalf of Stokes County. Director Tuttle noted that the request would most likely be rejected, but would allow the County a possible chance to receive

funding for the February Ice Storm. 

 

Chairman McHugh entertained a motion to approve the Resolution for Designation of Applicant’s Agent and to designate EMS Director Ricky

Tuttle as the agent to execute for and in behalf of Stokes County.

 

Commissioner Mabe moved to approve the Resolution for Designation of Applicant’s Agent and to designate EMS Director Ricky Tuttle as

the agent to execute for and in behalf of Stokes County.  Commissioner Inman seconded and the motion carried unanimously.

 

DESIGNATION OF APPLICANT’S AGENT

 

RESOLUTION

 

BE IT RESOLVED BY                                                      OF                                                                                    

                                                            (Governing Body)                                               (Public Entity)

       

               THAT                                                                  ,                                                                                       

                                             *(Name of Incumbent)                                                                       (Official Position)

                                                                                                                 OR

                                                                                           , Governor’s Authorized Representative,

                                             *(Name of Incumbent)

is hereby authorized to execute for and in behalf of                                                                                          

 

                                                            , a public entity established under the laws of the State of   North Carolina, this application

and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Act

(Public Law 288, 93rd Congress) or otherwise available from the President Disaster Relief Fund.

 

               THAT                                                                 , a public entity established under the laws of the

State of    North Carolina                                      , hereby authorizes its agent to provide to the State and to the Federal

Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurance and agreements

printed on the reverse side hereof.

 

               Passed and approved this                        day of                                   , 2003.

 

                                                                                                                                                                    

                                                                                          (Name and Title)

 

                                                                                                                                                                    

                                                                                          (Name and Title)

 

                                                                                                                                                                    

                                                                                          (Name and Title)

 

CERTIFICATION

 

I,                                                          , duly appointed and                                                                                           of

                                                                                                                        (Title)

 

                                                                           , do hereby certify that the above is a true and correct copy

 

of a resolution passed and approved by the                                                                          of                                                       

                                                                                          (Governing Body)                    (Public Entity)

 

on the                                                    day of                                    , 2003.

 

Date:                                                   

 

 

                Clerk                                                                                                                                                           

               (Official Position)                                                                             (Signature)

 

* Name of incumbent need not be provided in those cases where the governing body of the public entity desires to authorize any

 incumbent of the designated official position to represent it.

 

 

EMERGENCY OPERATIONS PLANNING GRANT

 

Director Tuttle also requested the Board’s recommendation to continue with the  Emergency Operations Planning Grant.

 

Chairman McHugh, with full consent of the Board, directed EMS Director Tuttle to proceed with the Emergency Operations Planning Grant.

 

GENERAL GOVERNMENT – GOVERNING BODY – SEVEN ISLAND BRIDGE

 

Commissioner Joe Turpin requested information concerning the impact of response time concerning the use of the Seven Island Bridge. 

 

Director Tuttle stated that Unit 2-Lawsonville could access from the Gentry Road with Unit 1-Walnut Cove able to access from Highway 89. 

 

Director Tuttle stated that the Bridge had been used by EMS Services in the past and would use the  route if the bridge were replaced and

able to accommodate EMS Units.

 

GENERAL GOVERNMENT – DSS-STAFFING ISSUES

 

Interim DSS Director Jan Spencer updated and requested the following approvals to  fill vacant DSS positions:

 

Income Maintenance Caseworker II

Food Stamps

Interim Director Spencer updated the Board with Food Stamps IMC II lateral transfer of Ann Vance. (no action needed).

 

Family & Children’s Medicaid

Interim Director Spencer requested the approval to offer former DSS employee Janet Flinchum (fully trained employee who

left DSS in March 2003) the IMC II position with a starting salary of $23,800 (4% above the minimum -$22,902) and waive

the development period.

 

Chairman McHugh entertained a motion concerning Interim Director Spencer’s offer for Janet Flinchum for the IMC II position with a

starting salary of $23,800.

 

Commissioner Inman moved to approve Interim Director Spencer’s offer to reinstate Janet Flinchum for the IMC II position with a starting

salary of $23,800. 

 

Commissioner Mabe seconded and the motion failed 2-3 with Chairman McHugh, Vice Chairman John Turpin, and Commissioner Joe

Turpin voting against the motion.

 

Child Welfare

Social Worker III

Interim Director Spencer requested the approval to offer Angela Grubbs (currently employed by Stokes Family Center) the Social Worker III position with a starting salary of $29,072  (4% above the minimum - $27,864).

 

Chairman McHugh entertained a motion concerning Interim Director Spencer’s offer for Angela Grubbs for the SW III position with a

starting salary of $29,072.

 

Commissioner Inman moved to approve Interim Director Spencer’s offer for Angela Grubbs with a starting salary of $29,072. 

 

Commissioner Mabe seconded and the motion failed 2-3 with Chairman McHugh, Vice Chairman John Turpin, and Commissioner Joe

Turpin voting against the motion.

 

Social Worker III

Interim Director Spencer requested the approval to offer Natasha Johnson (NC Child Welfare Education Collaborative Scholar)

the Social Worker III with a starting salary of $29,257.  Ms. Johnson is fully trained and would be able to accept a caseload immediately

(requested $32,000).

 

Chairman McHugh moved to approve Interim Director Spencer’s offer for Natasha Johnson for the Social Worker III with a starting salary

of $28,421 (waiving the 2% development stage). 

 

Commissioner Inman seconded and the motion carried 3-2 with Vice Chairman John Turpin and Commissioner Joe Turpin voting

against the motion.

 

Social Worker II

Adult Services – currently in the process of posting the position.

 

Office Support III

Interim Director Spencer informed the Board of a recent resignation of Angie Elliott – Office Support III-Adult Services.

 

Interim Director Spencer requested the Board’s approval to unfreeze the Office Support III-Adult Services’ position.

 

Commissioner Mabe moved to lift the freeze on the Office Support III-Adult Services’ position recently vacated. 

 

Commissioner Inman seconded and the motion failed 2-3 with Chairman McHugh, Vice Chairman John Turpin, and Commissioner

Joe Turpin voting against the motion.

 

Income Maintenance Caseworker II – Adult Medicaid Unit

 

Interim Director Spencer requested the Board’s approval to unfreeze an IMC II- Adult Medicaid position.  Ms. Spencer stated concerns

that the unit is in a critical condition due to the lack of staff.  Currently, two workers are responsible for approximately 1000 Medicaid cases

which include nursing home and assisted living facilities and 680 SSI cases.

              

Commissioner Mabe moved to lift the freeze on the IMC II – Adult Medicaid position. 

 

Commissioner Inman seconded and the motion carried 3-2 with Vice Chairman John Turpin and Commissioner Joe Turpin voting against

the motion.

 

Income Maintenance Caseworker II –Vacated by Ann Vance

Interim Director Spencer stated that the IMC II position vacated by Ann Vance was in the process of being reallocated by State Personnel

to a Social Worker I position. (same grade as IMC II) Request the approval to unfreeze the position upon approval from State Personnel to

reallocate to Social Worker II.

 

Chairman McHugh requested Interim Director Spencer to return to the Board after approval has been given by State Personnel to

reallocate the position to Social Worker II.

 

Temporary Child Welfare Supervisor III

Interim Director Spencer requested the approval to hire a temporary Child Welfare Supervisor during the time that Kristy Preston

(SWSIII- currently out on family medical  leave).

 

Chairman McHugh moved to approve the temporary position of a Child Welfare Supervisor (assume extra duties of a supervisor in addition

to regular social work duties) and pay the Social Worker a bonus (the difference between her current salary and the beginning of  a SW

Supervisor III minimum salary) until Kristy returns. 

 

Commissioner Mabe seconded and the motion carried 3-2 with Vice Chairman John Turpin and Commissioner Joe Turpin voting against

the motion.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT-STAFFING ISSUES/ APPOINTMENTS/BUDGET AMENDMENT

 

Board of Health -Appointment

              

Health Director Steve Smith submitted the Board of Health’s recommendation of Mr. Martin Page, PE- of Walnut Cove  to replace the

vacancy left by Mr. McClanahan at the end of 2002. 

 

Chairman McHugh noted the nomination of Mr. Page for the appointment to the Board of Health-Engineer and that the Board of

Commissioners could submit nominees at the May 27th meeting.

 

Vacant Positions

 

               Director Smith requested the Board’s approval to unfreeze the following positions:

 

o       Environmental Health Specialist Possibility of another resignation in the near future

o       Medical Laboratory Technician No one to manage venipuncture, lab analysis/reporting/ordering

o       Public Health Nursing Supervisor (4) nursing positions vacant compromising revenues when someone is out

 

Director Smith noted the Communicable Health Disease PHN II is currently vacant and currently being advertising.

 

Chairman McHugh moved to unfreeze the Environmental Health Specialist and the Public Health Nurse I (Adult Health-Bioterrorism-

Smallpox). 

 

Vice Chairman John Turpin seconded and the motion carried 3-2 with Vice Chairman John Turpin and Commissioner Joe Turpin voting

against the motion.

 

Medical Supplies Shortage

              

Director Smith requested the Board’s approval to re-appropriate funding from telephone and postage $3000 and the utilization of Home

Health Revenues of $5000 to purchase medical supplies, which currently has a shortage.  The Health Department will be receiving a lump

sum settlement at the end of  May from Medicaid Revenues which would replenish the $5000 taken from the Home Health Revenue.

 

Director Smith noted the following possible reasons for the shortage:

·        Increased cost for flu vaccine

·        Increased cost for rabies vaccine (used more this year)

·        Current health budget medical supplies line item was budgeted $5000 less than actually spent the previous year-prepared by

previous Health Director

 

Chairman McHugh requested Finance Director Julia Edwards to prepare the Budget Amendment for the re-appropriation of $8000 for

medical supplies to be taken from telephone and postage line item ($3000) and temporarily from Home Health Revenues ($5000).

 

GENERAL GOVERNMENT – GO REFUNDING BONDS-RESOLUTION

 

Clerk to the Board Darlene Bullins requested the Board’s approval for the final “Resolution of the Board of Commissioners of the County

of Stokes, North Carolina, Authorizing the Issuance of $1,300,000 General Obligation Refunding Bond, Series 2003”.

 

Ms. Bullins noted the following information recently received from the Martha Lasater, Local Government Commission, and Bond Attorney

Don Ubell:

              

Date

 

Layout of what will take place

 

 

 

May 12th

 

Board Adopts Resolution authorizing sales of Refunding Bond

 

 

 

May 15th

 

11:00 am - Bids for refunding bonds accepted.

 

 

Bonds awarded to lowest bidder after LGC verification of bids

 

 

 

May 15-19th

 

Closing documents prepared, forwarded to and executed by County

 

 

 

May 29th

 

Closing of the Refunding Bonds takes place my mail

 

 

Proceeds deposited into State Treasurer's account

 

Commissioner Inman moved to adopt the “Resolution of the Board of Commissioners of the County of Stokes, North Carolina, Authorizing

the Issuance of $1,300,000 General Obligation Refunding Bond, Series 2003”. 

 

Commissioner Mabe seconded and the motion carried 3-2 with Vice Chairman John Turpin and Commissioner Joe Turpin voting against

the motion.

 

Resolution of the Board of Commissioners of the County of Stokes, North Carolina, Authorizing the Issuance of

$1,300,000 General Obligation Refunding Bond, Series 2003

 

WHEREAS, the Bond Order hereinafter‑described has been adopted, and it is desirable to make provision for the issuance of the Bond

authorized by said Bond Order;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Stokes, North Carolina (the “County”), as follows:

 

1.                 For purposes of this Resolution, the following words will have the meanings ascribed to them below:

 

“Board” means the Board of Commissioners of the County.

 

“Bond” means the County’s General Obligation Refunding Bond, Series 2003 authorized under the Bond Order.

 

“Bond Order” means the Bond Order authorizing the Bond adopted by the Board on January 13, 2003 and effective on its adoption.

 

“County” means the County of Stokes, North Carolina, and its successors or assigns.

 

“Federal Securities” means (a) direct obligations of the United States of America for the timely payment of which the full faith and credit

of the United States of America is pledged; (b) obligations issued by any agency controlled or supervised by and acting as an instrumentality

of the United States of America, the timely payment of the principal of and interest on which is fully guaranteed as full faith and credit

obligations of the United States of America (including any securities described in (a) or (b) issued or held in the name of the Trustee in book-entry

 form on the books of the Department of Treasury of the United States of America), which obligations, in either case, are held in the name of a

 trustee and are not subject to redemption or purchase prior to maturity at the option of anyone other than the holder; (c) any bonds or other

obligations of the State of North Carolina or of any agency, instrumentality or local governmental unit of the State of North Carolina which are

 (i) not callable prior to maturity or (ii) as to which irrevocable instructions have been given to the trustee or escrow agent with respect to such

bonds or other obligations by the obligor to give due notice of redemption and to call such bonds for redemption on the date or dates specified,

and which are rated by Moody’s, if the Bond are rated by Moody’s, and S&P, if the Bond are rated by S&P, within the highest rating category

and which are secured as to principal, redemption premium, if any, and interest by a fund consisting only of cash or bonds or other obligations

of the character described in clause (a) or (b) hereof which fund may be applied only to the payment of such principal of and interest and redemption

premium, if any, on such bonds or other obligations on the maturity date or dates thereof or the specified redemption date or dates pursuant to such

irrevocable instructions, as appropriate; or (d) direct evidences of ownership of proportionate interests in future interest and principal payments

on specified obligations described in (a) held by a bank or trust company as custodian, under which the owner of the investment is the real party

in interest and has the right to proceed directly and individually against the obligor on the underlying obligations described in (a), and which

underlying obligations are not available to satisfy any claim of the custodian or any person claiming through the custodian or to whom the

custodian may be obligated.

 

“Fitch Ratings” means Fitch, Inc., a corporation organized and existing under the laws of the State of New York, its successors and their assigns

and, if such corporation for any reason no longer performs the functions of a securities rating agency, “Fitch Ratings” will be deemed to refer

to any other nationally recognized rating agency other than Moody’s or S&P designed by the County.

 

“Moody’s” means Moody’s Investors Service, a corporation organized and existing under the laws of the State of Delaware, its successors and their

assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, “Moody’s” will be deemed to refer to

any other nationally recognized rating agency other than Fitch Ratings or S&P designed by the County.

 

“Refunded Bonds” means (1) $400,000 in aggregate principal amount of the County’s General Obligation School Bonds, Series 1996 maturing

 on June 1, 2003 and (2) $850,000 in aggregate principal amount of the County’s General Obligation School Bonds, Series 1998 maturing on

 June 1, 2003.

 

“S&P” means Standard & Poor’s Ratings Services, a Division of The McGraw-Hill Companies, Inc., its successors and their assigns and, if such

 corporation for any reason no longer performs the functions of a securities rating agency, “S&P” will be deemed to refer to any other nationally

recognized rating agency other than Fitch Ratings or Moody’s designed by the County.

 

2.                 The County shall issue $1,300,000 in total aggregate principal amount of its Bond.

 

3.                 The Bond shall be dated as of May 29, 2003 and pay interest semiannually on June 1 and December 1, beginning December 1, 2003. 

 

The Bond is being issued to provide funds to refund in advance of their maturities the Refunded Bonds pursuant to and in accordance with the Bond Order.

 

4.                 The Board has ascertained and hereby determines that the average period of usefulness of the capital projects being financed by the

proceeds of the Refunded Bonds was not less than 25 years computed from the date of the Refunded Bonds, and the average weighted maturity

of the Bond does not exceed the average weighted maturity of the Refunded Bonds.

 

5.                 The Bond is payable on June 1, 2006, subject to a sinking find redemption of $430,000 on June 1, 2004 and $435,000 on June 1, 2005.

 

6.                 The Bond shall be numbered “R‑1.”  The Bond shall bear interest from its date at a rate which shall be hereafter determined on the

sale thereof computed on the basis of a 360‑day year of twelve 30‑day months.

 

7.                 The Bond shall be registered as to principal and interest, and the Finance Director of the County is directed to maintain the registration

records with respect thereto.  The Bond shall bear the original or facsimile signatures of the Chairman of the Board or the County Manager of the

County and the Clerk to the Board.  An original or facsimile of the seal of the County shall be imprinted on the Bond.

 

8.                 The Bond will initially be issued as a single typewritten bond registered in the name of the owner thereof.  The principal of and interest

 on the Bond will be payable to the owner of the Bond shown on the records of the County at the close of business on the 15th day of the month

preceding an interest payment date or a bond payment date (the “Record Date”).  Interest and sinking fund redemptions under Section 9 will be

payable by wire transfer in accordance with written instructions received by the County from the registered owner on or before the Record Date. 

Principal to be paid on June 1, 2006 will be payable on wire transfer on surrender of the Bond to the County.  On transfer by the owner, the

 County will authenticate and deliver a replacement Bond in the form of a fully registered certificate.

 

9.                 The Bond is subject to redemption prior to maturity, at the option of the County, from any moneys that may be made available for

such purpose, either in whole or in part on any date, at the principal amount of the Bond to be redeemed, together with interest accrued thereon

 to the date fixed for redemption, without a redemption premium thereon.

 

If less than all of the Bond is called for optional redemption, the portion of any Bond to be redeemed shall be in principal amount of $5,000 or

 integral multiples thereof.  Whenever the County elects to optionally redeem some or all of the Bond, notice of such redemption (stating the

redemption date, redemption price and identifying the Bond or portions thereof to be redeemed and further stating that on such redemption

date there will become due and payable on the Bond or portion thereof so to be redeemed, the principal thereof, and interest accrued to the

redemption date and that from and after such date interest thereon shall cease to accrue) the County will give notice, not less than 30

days nor more than 60 days before the redemption date in writing by prepaid first class United States mail, to the then-registered

owners of the Bond or portions thereof to be redeemed at the last address shown on the registration books kept by the County. 

The County will also mail or transmit by facsimile a copy of the notice of redemption within the time set forth above to the Local

Government Commission of North Carolina (the “Local Government Commission”).

 

The Bond is subject to mandatory redemption prior to maturity, in part, at the redemption price of 100% of the principal amount thereof, without

premium, in amounts and on June 1 of the yeas as follows:

 

                                Year of                                                                                                      Principal

                              Maturity                                                                                                    Amount*

 

                                     2004                                                                                                                 $  430,000

                                     2005                                                                                                                     435,000

                                   2006*                                                                                                                     435,000

_____

*Maturity

 

10.               The Bond and the provisions for the registration of the Bond and for the approval of the Bond by the Secretary of the

 Local Government Commission shall be in substantially the following forms:

 

[Form of Bond]

No. R-1                                                                                                                                                                                           $1,300,000

United States of America

State of North Carolina

County of Stokes

 

Interest                                                                                                  

  Rate           Maturity Date                                                Dated Date                                                                   

                            June 1, 2006                                                    May 29, 2003

 

Registered Owner:                                                                          

 

Principal Sum:   One Million Three Hundred Thousand Dollars

 

General Obligation Refunding Bond, Series 2003

 

THE COUNTY OF STOKES, NORTH CAROLINA (the “County”) acknowledges itself indebted and for value received hereby

promises to pay to the Registered Owner named above, on the Maturity Date specified above, upon surrender hereof, the Principal Sum

shown above and to pay to the Registered Owner hereof interest thereon from the date of this Bond until it shall mature at the Interest Rate

 per annum specified above, payable on December 1, 2003 and semiannually thereafter on June 1 and December 1 of each year.  The principal

of and interest on the Bond will be payable to the owner of the Bond shown on the records of the County at the close of business on the 15th day

of the month preceding an interest payment date or a bond payment date (the “Record Date”).  Interest and sinking fund redemptions under

the paragraph below will be payable by wire transfer in accordance with written instructions received by the County from the registered owner on

or before the Record Date.  Principal to be paid on June 1, 2006 will be payable on wire transfer on surrender of the Bond to the County. 

 

This Bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, and

pursuant to The Local Government Finance Act, bond order adopted by the Board of the County on January 13, 2003 and effective on its adoption. 

The Bond are being issued to provide funds to refund in advance of their maturities (1) $400,000 in aggregate principal amount of the County’s

General Obligation School Bonds, Series 1996 maturing on June 1, 2003 and (2) $850,000 in aggregate principal amount of the County’s General

Obligation School Bonds, Series 1998 maturing on June 1, 2003.

 

The Bond is subject to redemption prior to maturity, at the option of the County, from any moneys that may be made available for such purpose,

either in whole or in part on any date, at the principal amount of the Bond to be redeemed, together with interest accrued thereon to the

date fixed for redemption, without a redemption premium thereon.

 

If less than all of the Bond is called for optional redemption, the portion of any Bond to be redeemed shall be in principal amount of $5,000

or integral multiples thereof.  Whenever the County elects to optionally redeem some or all of the Bond, notice of such redemption (stating the

redemption date, redemption price and identifying the Bond or portions thereof to be redeemed and further stating that on such redemption

date there will become due and payable on the Bond or portion thereof so to be redeemed, the principal thereof, and interest accrued to the redemption

date and that from and after such date interest thereon shall cease to accrue) the County will give notice, not less than 30 days nor more than 60 days

before the redemption date in writing by prepaid first class United States mail, to the then-registered owners of the Bond or portions thereof to be

redeemed at the last address shown on the registration books kept by the County.  The County will also mail or transmit by facsimile a copy of the

notice of redemption within the time set forth above to the Local Government Commission of North Carolina (the “Local Government Commission”).

 

The Bond is subject to mandatory redemption prior to maturity, in part, at the redemption price of 100% of the principal amount thereof, without

premium, in amounts and on June 1 of the yeas as follows:

 

                                Year of                                                                                                      Principal

                              Maturity                                                                                                    Amount*

 

                                     2004                                                                                                                 $  430,000

                                     2005                                                                                                                     435,000

                                   2006*                                                                                                                     435,000

_____

*Maturity

 

It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist,

be performed or happen precedent to or in the issuance of this Bond, exist, have been performed and have happened, and that the amount of this Bond,

together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes.  The faith and credit

of the County are hereby pledged to the punctual payment of the principal of and interest on this Bond in accordance with its terms.

 

This Bond shall not be valid or become obligatory for any purpose until the certification hereon shall have been signed by an authorized representative

of the Local Government Commission.

 

IN WITNESS WHEREOF, the County has caused this Bond to bear the original or facsimile of the signatures of the Chairman of the Board of

Commissioners of the County and the Clerk to the Board of Commissioners of the County and an original or facsimile of the seal of the County to be

imprinted hereon and this Bond to be dated as of May 29, 2003.

 

(Seal)

 

                                                                                                                                                                                                                

Clerk,                                                                                                                                                      Chairman,

Board of Commissioners of the County                                                                       Board of Commissioners of the County

of Stokes, North Carolina                                                                                               of Stokes, North Carolina

 

 

Date of Execution: May 29, 2003

 

 

The issue hereof has been approved under the provisions of The Local Government Bond Act.

 

                                                                                                                                           

Janice T. Burke

Secretary of the Local Government Commission

 

 

Form of Assignment

 

Assignment

 

FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto

 

 

(Please print or typewrite Name and Address, including Zip Code, and Federal Taxpayer Identification or

Social Security Number of Assignee)

 

 

the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints

 

 

Attorney to register the transfer of the within Bond on the books kept for registration thereof,

with full power of substitution in the premises.

 

Dated:                                               

Signature guaranteed by:

 

 

 

Notice:  Signature must be guaranteed by a Participant in the Securities Transfer Agent Medallion Program (“Stamp”) or similar program.

Notice:  The signature to this assignment must correspond with the name as it appears on the face of the within Bond in every particular, without alteration, enlargement or any change whatever.

 

Transfer Fee May Be Required

 

 

CERTIFICATE OF PRINCIPAL PAYMENTS

 

 

The amount and date of any principal payment on this Bond, by prepayment or otherwise, will be entered on this Board by a duly authorized

officer of the registered owner when each principal payment, by prepayment or otherwise, is received by the registered owner from the County.

 

__Amount                                    Date                                                 Authorized Signature

 

____________                                ___________                                  ______________________________

 

____________                                ___________                                  ______________________________

 

[End Form of Bond]

 

11.               The County covenants to take such action as may be required in the opinion of nationally recognized bond counsel to cause the Bond

and all actions of the County with respect to the proceeds thereof to comply with Internal Revenue Code of l986, as amended (the “Code”). 

In particular, the County covenants as follows:

 

(a)               At least one of the following two conditions will be satisfied for the Bond:  (1) less than 10% of the proceeds of the Bond,

reduced by costs of issuance, will be used directly or indirectly in the business of a person other than a state or local governmental

unit or (2) less than 10% of the principal or interest on the Bond will be (under the terms of such issue or any underlying arrangement)

directly or indirectly (A) secured by an interest in property used or to be used in a private business or any interest in payments made with

respect to such property or (B) to be derived from payments made with respect to property, or borrowed money, used or to be used in a

private business;

 

(b)               Less than 5% of the proceeds of the Bond, reduced by costs of issuance, will be used by nongovernmental persons for a use

 unrelated to the purposes for which the Bond are being issued;

 

(c)               It will not loan directly or indirectly more than 5% of the proceeds of the Bond to nongovernmental persons;

 

(d)               It will not enter into any management contract with respect to the facilities financed with the proceeds of the Bond unless it

 obtains an opinion of nationally recognized bond counsel that such management contract will not impair the exclusion from

a recipient’s gross income for federal income tax purposes of the interest on the Bond;

 

(e)               The County acknowledges that the continued exclusion of interest on the Bond from a recipient’s gross income for federal

 income tax purposes depends, in part, on compliance with the arbitrage limitations imposed by Section 148 of the Code.  The County

covenants to comply with all the requirements of Section 148 of the Code, including the rebate requirements, and it shall not permit at

any time any of the proceeds of the Bond or other funds of the County to be used, directly or indirectly, to acquire any asset or

 obligation, the acquisition of which would cause the Bond to be “arbitrage Bond” for purposes of Section 148 of the Code;

 

(f)                The Bond shall not be “federally guaranteed” as defined in Section 149(b) of the Code;

 

(g)               The County covenants to file or cause to be filed Form 8038G in accordance with Section 149(e) of the Code.

 

(h)              The County designates the Bond as a “qualified tax-exempt obligation” eligible for the exception from the disallowance of

 the deduction of interest by financial institutions allocable to the cost of carrying tax-exempt obligations in accordance with the

provisions of Section 265(b)(3) of the Code.  The County does not reasonably anticipate issuing more than $10,000,000 of qualified

tax-exempt obligations pursuant to such Section 265(b)(3), including all entities which issue obligations on behalf of the County and

all subordinate entities of the County, during calendar year 2003 and will not designate more than $10,000,000 of qualified tax-exempt

obligations pursuant to such Section 265(b)(3) during calendar year 2003.

 

12.               The State Treasurer of North Carolina will hold the proceeds from the sale of the Bond and apply such proceeds to redeem the Refunded

 Bonds on June 1, 2003.

 

The Finance Director is hereby directed to hold proceeds of the Bond representing accrued interest in a separate, segregated account and apply

amounts held in such account to pay accrued interest on the Bond on December 1, 2003.  The Finance Director is hereby directed to hold proceeds

of the Bond to be used for costs of issuance of the Bond in a segregated account of the County and apply such proceeds for that purpose.  Any

proceeds held by the Finance Director to pay costs of issuance of the Bond not so disbursed before December 1, 2003 will be used to pay interest

on the Bond on December 1, 2003.

 

13.               Actions taken by officials of the County to select paying and transfer agents, and a bond registrar, or alternate or successor agents

and registrars pursuant to Section 159E‑8 of the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina,

are hereby authorized and approved.

 

14.               The Local Government Commission is hereby requested to sell the Bond through a private, competitive sale to the bidder whose

bid results in the lowest interest cost to the County.

 

15.               The Chairman of the Board, the County Manager, the Finance Director and the Clerk to the County are hereby authorized and directed

to cause the Bond to be prepared and, when it has been duly sold by the Local Government Commission, to execute the Bond and to turn the Bond

over to the Local Government Commission for delivery to the purchaser to whom it may be sold by the Local Government Commission.

 

16.               The Chairman of the Board, the County Manager, the Finance Director and the Clerk to the County are authorized and directed to

execute and deliver for and on behalf of the County any and all additional certificates, documents, opinions or other papers and perform all other

acts as may be required by the documents contemplated hereinabove or as may be deemed necessary or appropriate in order to implement and

carry out the intent and purposes of this Resolution.

 

17.               The County is not obligated to comply Rule 15c2-12 (the “Rule”) promulgated by the Securities and Exchange Commission

(the “SEC”) with respect to the Bond.  The County will nevertheless provide the registered owner of the Bond, on written request therefore,

by not later than seven months after the end of each Fiscal Year, beginning with the Fiscal Year ending June 30, 2003, the audited financial

statements of the County for such Fiscal Year, if available, prepared in accordance with Section 159-34 of the General Statutes of North Carolina,

as it may be amended from time to time, or any successor statute, or if such audited financial statements are not then available, unaudited financial

statements of the County for such Fiscal Year to be replaced subsequently by audited financial statements of the County to be delivered within

15 days after such audited financial statements become available for distribution.

 

18.               This Resolution may be amended or supplemented, from time to time, without the consent of the owners of the Bond if in the opinion

of nationally recognized bond counsel, such amendment or supplement would not adversely affect the interests of the owners of the Bond and would

not cause the interest on the Bond to be included in the gross income of a recipient thereof for federal income tax purposes.  This Resolution may

also be amended or supplemented with the consent of the registered owner of the Bond.

 

If the County proposes an amendment or supplemental resolution to this Resolution requiring the consent of the registered owner of the Bond, the

Registrar shall, on being satisfactorily indemnified with respect to expenses, cause notice of the proposed amendment to be sent to the registered

owner of the Bond then outstanding by first-class mail, postage prepaid, to the address of such owner as it appears on the registration books; but

the failure to receive such notice by mailing by any owner, or any defect in the mailing thereof, will not affect the validity of any proceedings

pursuant hereto.  Such notice shall briefly set forth the nature of the proposed amendment and shall state that copies thereof are on file at the

principal office of the Registrar for inspection by the registered owner of the Bond.  If, within 60 days or such longer period as shall be

prescribed by the County following the giving of such notice, the registerd owner of the Bond has consented to the proposed amendment, the

amendment will be effective as of the date stated in the notice.

 

19.                 Nothing in this Resolution precludes (a) the payment of the Bond from the proceeds of refunding Bond or (b) the payment

 of the Bond from any legally available funds. 

 

If the County causes to be paid, or has made provisions to pay, on maturity or on redemption before maturity, to the registered owner of the Bond

the principal of the Bond (including interest to become due thereon), through setting aside trust funds or setting apart in a reserve fund or special

trust account created pursuant to this Resolution or otherwise, or through the irrevocable segregation for that purpose in some sinking fund or

other fund or trust account with an escrow agent or otherwise, moneys sufficient therefor, including, but not limited to, interest earned or to

be earned on Federal Securities, the County shall so notify Moody’s, S&P and Fitch Ratings, and then the such Bond shall be considered

to have been discharged and satisfied, and the principal of the Bond (including and interest thereon) shall no longer be deemed to be outstanding

and unpaid; provided, however, that nothing in this Resolution requires the deposit of more than such Federal Securities as may be sufficient,

taking into account both the principal amount of such Federal Securities and the interest to become due thereon, to implement any such defeasance.

 

If such a defeasance occurs and after the County receives an opinion of a nationally recognized accounting firm that the segregated moneys

or Federal Securities together with interest earnings thereon are sufficient to effect a defeasance, the County shall execute and deliver all such

instruments as may be necessary to effect such a defeasance and desirable to evidence such release, discharge and satisfaction.  Provisions shall be

made by the County, for the mailing of a notice to the registered owner of the Bond that such moneys are so available for such payment.

 

PASSED, ADOPTED AND APPROVED this 12th day of May, 2003.

 

*      *      *      *

 

State of North Carolina                      )

)                   ss:

County  of Stokes                                                           )

 

 

I, Darlene M. Bullins, Clerk to the Board of Commissioners of the County of Stokes, North Carolina, DO HEREBY CERTIFY that the foregoing

 is a true and exact copy of a resolution entitled Resolution of the Board of Commissioners of the County of Stokes, North

Carolina, Authorizing the Issuance of $1,300,000 General Obligation Refunding Bond, Series 2003,” adopted by the

Board of Commissioners of the County of Stokes, North Carolina, in regular session convened on the 12th day of May, 2003, the reference having

been made in Minute Book -Volume 28 and recorded in full in Resolution File.

 

WITNESS my hand and the seal of the County of Stokes, North Carolina, this the12th day of May, 2003.

 

                    [Seal]                                                                                                                                                                                                                                                                                            

Darlene M. Bullins,

Clerk to the Board of Commissioners of the County of Stokes, North Carolina

 

 

GENERAL GOVERNMENT – SHERIFF’S DEPT. -BUDGET AMENDMENT  #67

 

Finance Director Julia Edwards requested the approval of Budget Amendment #67 which is necessary to appropriate funds for insurance

claims for accident.

 

 

Chairman McHugh entertained a motion to approve Budget Amendment #67.

 

Vice Chairman John Turpin moved to approve Budget Amendment #67.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Insurance Claims

100.3839.850

 $       (1,915.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Sheriff’s Department

 

 

 

      Maintenance & Repair-Auto

100.4310.351

 $         1,915.00

 

 

 

GENERAL GOVERNMENT – SOCIAL SERVICES -BUDGET AMENDMENT  #68

 

Finance Director Julia Edwards requested the approval of Budget Amendment #68 which is necessary to appropriate and transfer funds

for expenditures.

 

Chairman McHugh entertained a motion to approve Budget Amendment #68.

 

Commissioner Mabe moved to approve Budget Amendment #68.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Welfare-Federal

100.3301.202

 $          (500.00)

 

   TANF-County Initiated

100.3301.209

 $     (10,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Social Services

 

 

 

     TANF-Child Enrichment

100.5310.186

 $        1,000.00

 

     Employee Training

100.5310.311

 

 $       (500.00)  

     FS Employment & Training

100.5310.313

 $        1,000.00

 

     Other Verification Fees

100.5310.395

 

 $       (500.00)

     Advertising

100.5310.370

 $           500.00

 

 

 

 

 

    Public Assistance

 

 

 

     TANF-County Initiated

100.5410.001

 $      10,000.00

 

 

 

 

 

     Day Care

 

 

 

     TANF-Day Care

100.5850.001

 

   $    (1,000.00)

 

GENERAL GOVERNMENT –VEHICLE MAINT. -BUDGET AMENDMENT  #69

 

Finance Director Julia Edwards requested the approval of Budget Amendment #69  which is necessary to appropriate funds from

impoundment fees to purchase a computer for vehicle maintenance.

 

Chairman McHugh entertained a motion to approve Budget Amendment #69.

 

Commissioner Joe Turpin moved to approve Budget Amendment #69.  

 

Commissioner Mabe seconded the motion.    

 

Vice Chairman John Turpin questioned the cost of the computer.  

 

Finance Director Edwards noted a $200 savings from the original quote.

 

Chairman McHugh moved to amend the amount of the funding from $1800 to $1600. 

 

Commissioner Inman seconded and the amendment carried unanimously.

 

The amended motion, which states funding to be $1600 for the purchase of a computer carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Impoundment Fees

100.3425.410

 $         (1,600.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Vehicle Maintenance

 

 

 

   Equipment – Non Capitalized

100.4250.511

 $          1,600.00

 

 

 

 

GENERAL GOVERNMENT –VEHICLE MAINT. -BUDGET AMENDMENT  #70

 

Finance Director Julia Edwards requested the approval of Budget Amendment #70  which is necessary to appropriate funds for the

purchase for the garage and the impoundment lot.

 

Chairman McHugh entertained a motion to approve Budget Amendment #70.

 

Commissioner Inman moved to approve Budget Amendment #70. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Impoundment Fees

100.3425.410

 $         (1,150.00)

 

 

 

 

 

EXPENDITURES

 

 

 

    Vehicle Maintenance

 

 

 

    Department Supplies

100.4250.260

$           1,150.00

 

 

 

 

GENERAL GOVERNMENT –HEALTH DEPT. -BUDGET AMENDMENT  #71

 

Finance Director Julia Edwards requested the approval of Budget Amendment #71 which is necessary to appropriate and transfer funds

for purchase of medical supplies.

 

Chairman McHugh entertained a motion to approve Budget Amendment #71.

 

Commissioner Inman moved to approve Budget Amendment #71.  

 

Commissioner Mabe seconded and the motion carried 3-2 with Vice Chairman John Turpin and  Commissioner Joe Turpin voting

against the motion.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Home Health Fees

100.3519.410

 $         (5,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

    Health Department

 

 

 

    Medical Supplies

100.5100.230

$           8,000.00

 

    Telephone & Postage

100.5100.320

 

  $      (3,000.00)

 

 

GENERAL GOVERNMENT-FINANCE- LASER PRINTING –UPDATE

 

Finance Director Julia Edwards informed the Board even though stock paper was  being purchased for the laser printer

(approved at 4-28-03 meeting –Accuprint), Lexington State Bank would be reimbursing the County for the purchase of the stock paper.

Also, the stock paper being purchased is tamper resistance, turns brown if alterations are tried to be made using chemicals, watermark,

and other added security features.

 

GENERAL GOVERNMENT –YVEDDI- BOARD OF DIRECTORS-ALTERNATE MEMBER APPOINTMENT

 

There were no nominees submitted for the YVEDDI-Board of Directors-Alternate member appointment by Board Members.  

 

Chairman McHugh nominated Ms. Sylvia Jessup-Westfield, NC  who had been recommended by Ms. Jo Ann Larkin-Executive

Director-YVEDDI. 

 

Further nominees by Board members can be submitted at the May 27th meeting.

 

GENERAL GOVERNMENT –NURSING HOME COMMUNITY ADVISORY COMMITTEE- APPOINTMENT

 

There were no nominees submitted for the Nursing Home Community Advisory Committee appointment.

 

GENERAL GOVERNMENT –BOARD OF ADJUSTMENTS-ALTERNATE MEMBER-APPOINTMENT

 

There were no nominees submitted for the Board of Adjustments –Alternate Member appointment.

 

GENERAL GOVERNMENT –COOPERATIVE EXTENSION-COLOR LASER PRINTER – BUDGET AMENDMENT  #72

 

County Extension Director Jeffrey Boyles requested the approval to use lapsed salary ($6000-NC A&T State University paying more

of Michael Hylton’s salary than anticipated)  and remaining funds in departmental supplies to purchase a color laser jet printer

($3518.90 –state contract).  Originally, Director Boyles had been notified of possibly receiving $2100  from the State for this purchase,

but at the last minute, request was denied due to the State’s projected budget shortfall.

 

Finance Director Julia Edwards requested the approval of Budget Amendment #72  which is necessary to transfer funds to purchase

a HP Color Laser Jet 5500dn and to reduce  appropriated fund balance for savings in salary.

 

Chairman McHugh moved approve Budget Amendment #72 which would split the $7200 savings from lapsed salaries and departmental

supplies for the purchase of the Color Laser Jet 5500 on state contract and to return the $3600 savings to fund balance. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Fund Balance

100.3991.000

 

 $            3,600.00

 

 

 

 

EXPENDITURES

 

 

 

   Cooperative Extension

 

 

 

       Departmental Supplies

100.4950.260

 

 $           (1,200.00)

       Misc. Contractual Services

100.4950.440

 

 $           (6,000.00)

       Equipment-Non Capitalized

100.4950.511

 $          3,600.00

 

 

 

Commissioner Mabe informed the Board that he had accepted a request from the  Stokes County Cooperative Extension Service to

serve on their Advisory Board.

              

GENERAL GOVERNMENT –SOCIAL SERVICES- INTERIM DIRECTOR’S SALARY

 

Clerk to the Board Darlene Bullins submitted a request received by the County Manager’s office from DSS Board Chairman Reba Elliott

requesting Interim Director Jan Spencer’s salary to be annually $48,251 effective March 28th until a new director is appointed by the DSS

 Board.

 

Chairman McHugh moved to approve a $573 bonus per pay period while Ms. Spencer is serving as DSS Interim Director to be effective

March 28, 2003.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –GOVERNING BODY- RESOLUTION – IN SUPPORT OF MILITARY VETERANS

 

Vice Chairman John Turpin presented and read the following Resolution to the  Board:

 

                                             RESOLUTION IN SUPPORT OF MILITARY VETERANS

 

WHEREAS, this Nation owes our military veterans a great debt of gratitude for their willingness to lay down their lives to protect and

defend our liberty, and

 

WHEREAS, many of our military veterans suffered injury and great sacrifice while serving our Nation, and

 

WHEREAS, the families of our military veterans sacrificed both financially and emotionally while supporting their loved one who served, and

 

WHEREAS, the military veterans of our Nation have proven their ability to sacrifice, remain focused and do a superb job at whatever task they

have been given.

 

NOW THEREFORE, BE IT RESOLVED, that the Stokes County Board of Commissioners states unequivocally that we do support and will

very seriously consider military veterans for employment with Stokes County.

 

BE IT FURTHER RESOLVED, that the Stokes County Board of Commissioners encourages military veterans to apply for open positions

in Stokes County Government.

 

BE IT FURTHER RESOLVED, that Stokes County will only employ military veterans in positions in the Stokes County Veterans Services

Department.

 

Adopted by the STOKES COUNTY BOARD OF COMMISSIONERS, May 12, 2003.

 

_______________________

Sandy McHugh, Chairman

 

 

______________________________  

Darlene Bullins, Clerk to the Board

 

 

Vice Chairman John Turpin moved to adopt the Resolution in Support of Military Veterans. 

 

Commissioner Joe Turpin seconded and the motion carried 3-2 with  Commissioner Inman and Commissioner Mabe voting

against the motion stating the uncertainty of the present Veterans Services Officer’s military status, but otherwise fully support military

veterans.

 

GENERAL GOVERNMENT–GOVERNING BODY- INTERIM COUNTY MANAGER’S POSITION

 

Chairman McHugh informed the Board that General Statues requires in the event of a county manager’s resignation or dismissal,

the Board shall appoint an Interim County Manager. 

 

 

Commissioner Joe Turpin moved to appoint Chairman Sandy McHugh to serve as Interim County Manager until the position of

County Manager is appointed. 

 

Vice Chairman John Turpin seconded the motion.

 

 Vice Chairman John Turpin stated he had verified that the Chairman of the Board could serve as Interim County Manager with

the Institute of Government-Chapel Hill and Cherokee County currently has the same situation. 

 

The motion carried unanimously.

              

There being no further business to come before the Board, Commissioner Inman moved to adjourn meeting. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene Bullins                                                         Sandy McHugh

Clerk to the Board                                                       Chairman