STATE OF NORTH CAROLINA                                )            OFFICE OF THE COMMISSIONERS

)            STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                                )            DANBURY, NORTH CAROLINA

)            APRIL 14, 2003

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met  in regular session in the Council

Chambers of the Administrative Building, located in  Danbury, North Carolina, on Monday, April 14, 2003, at 7:00 pm

with the following  members present:

 

                              Chairman Sandy McHugh

                              Vice-Chairman John Turpin

                              Commissioner Howard Mabe

                              Commissioner Leon Inman

                              Commissioner Joe Turpin

 

                              Craig Greer, County Manager

                              Darlene Bullins, Clerk to the Board

 

Chairman McHugh called the meeting to order.

 

Commissioner Mabe delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge

of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh noted (March 24th – page 14 – date should be January 27th instead of January 22- SWIII-CPS

unfrozen position). 

 

Commissioner Mabe noted (March 24th – page 2 –  sentence should read West Stokes soon to be completed:

Dr. Green  noted the successful effort for the Distance Education Classroom, which is currently at  South Stokes,

and soon to be completed at West Stokes and North Stokes).

 

Chairman McHugh entertained a motion to approve the minutes of the March 24th meeting and April 1st   (Planning) meeting. 

 

Commissioner Joe Turpin moved to approve the minutes of the March 24th meeting (with noted corrections)

and the April 1st meeting.  Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC HEARING – FISCAL YEAR 2004 RURAL OPERATING ASSISTANCE PROGRAM

 

Chairman McHugh called the Public Hearing for the Fiscal Year 2004 Rural Operating Assistance Program (ROAP) to order.

 

There were no public comments.

 

Chairman McHugh adjourned the Public Hearing.

 

GENERAL GOVERNMENT –  FISCAL YEAR 2004 RURAL OPERATING ASSISTANCE PROGRAM

 

Mr. Charlie Walker, Transportation Manager-YVEDDI- reported to the Board that Stokes County will receive $81,655

in Federal and State Assistance for Elderly/Disabled,  Work First, and Rural General Public Transportation

 (no County match).  Mr. Walker  requested the approval from the Board for these funds to be managed by

YVEDDI  Transportation and Stokes County Department of Social Services.

 

The Funding is appropriated as follows:

 

Elderly and Disabled

Allocation                                             Units of Service

$45,736.00                                                         3300

 

Elderly is defined as a person who has reached the age of 60 or more years.

Disabled is defined as a person less than 60 years of age who has a physical or mental impairment

That an individual who has record of such impairment or an individual who is regarded as having such

an impairment Each is participant is asked for a $1.00 donation which is reverted back into the fund for

providing additional travel.  The fund is charge $1.10 per mile.

 

Work First/Employment

Allocation                                             Units of Service

$5,819.00                                                           120

 

Eligible passengers are defined as individuals with employment transportation needs that are from the Temporary

Assistance for Needs Families (TANF) Program.

 

Rural General Public

Allocation                                             Units of Service

$30,100.00                                                         3900

 

Rural General Public is defined as passenger whose transportation is not subsidized by any other human services

program.  Passengers are given a discount rate at $.30 per mile. Funding usually is exhausted by February or March

of the fiscal year.  The fund is charged the remaining of the $1.10 per mile ($.80)

 

YVEDDI is requesting the North Carolina Department of Transportation allocate an additional $40,000 from the Rural

General Public and Discretionary Fund. This would be an additional $10,000 for Stokes County

 

Discretionary

Allocation                                             Units of Service

-0-                                                                       -0-

 

Units of Service are defined as each and every time a passenger boards a vehicle at a location.

 

Chairman McHugh noted the possibility of Senior Services handling the Elderly and Disabled Funds due to agency

already keeping records for senior citizens’ travel.

 

Mr. Walker noted the following information about the ROAP Program: this funding also provides services for

Disabled; State of North Carolina has designated YVEDDI as the lead transportation agency for Stokes County;

drug/alcohol testing of drivers, and adequate carrier insurance.

 

Commissioner Mabe moved to table for further discussion until the next meeting. 

 

Vice Chairman John Turpin seconded the motion. 

 

Mr. Walker noted that the project must be in Raleigh-NCDOT by April 25th in order for Stokes County to receive funding. 

 

Commissioner Mabe withdrew his motion to table due to the next meeting being April 28th after the project deadline. 

 

Vice Chairman John Turpin withdrew his second to the motion.

 

Commissioner Mabe moved to accept the proposal as submitted by YVEDDI.

 

Commissioner Inman seconded the motion. 

 

Chairman McHugh moved to amend the motion to allow Stokes County Senior  Services to manage the funding for

the Elderly and Disabled. 

 

Commissioner Joe Turpin seconded the amendment. 

 

The amendment carried 3-2 with Commissioners Mabe and Inman voting against the amendment.

 

The amended motion to approve the Fiscal Year 2004 Rural Operating Assistance Program Funds ($81,655 in

Federal and State Assistance:  Elderly/Disabled to be  administered by Senior Services, Work First to be administered

by Social Services, and Rural General Public Transportation to be administered by YVEDDI) carried 3-2 with Commissioners

Mabe and Inman voting against the amended motion.

 

GENERAL GOVERNMENT – PUBLIC HEARING – PROPOSED VOLUNTARY FARMLAND PRESERVATION PROGRAM ORDINANCE

 

Chairman McHugh called the Public Hearing for the Proposed Voluntary Farmland Preservation Program Ordinance to order.

 

There were no public comments.

 

Chairman McHugh adjourned the Public Hearing.

 

GENERAL GOVERNMENT –  PROPOSED VOLUNTARY FARMLAND PRESERVATION PROGRAM ORDINANCE

 

District Supervisor James Booth, Soil & Water, stated that all parties involved in the  development of the proposed

ordinance had agreed to the final version submitted to the Board with the following exceptions: 

 

page 11 – Signed Registration – insert “residential” building permit

page 12 – Conflict with other Ordinances and Statues – omit “this” and replace with

                 other Stokes County” ordinance shall govern.

 

Dale Hartman, Farm Bureau, requested the insertion of “prime” farmland on page 2.

 

County Attorney Tyrone Browder suggested the following amendments to the proposed ordinance:

 

page 1 – Article III  Purpose – Correction to spelling of “Health

page 2 – first sentence – substitute “requests” instead of “requires

page 2 – Appointments and Membership – insert of “at” least seven members

page 4 – Meetings –Correction of “An” official business

page 4 – Meetings – insert - a quorum of “a majority of the” Advisory Board members

page 9 - #5- omit- “not

page 11 – Signed Registration – insert Stokes County shall “request” persons instead of  require

 

Planning Director David Sudderth noted that if the County requires a person who applies for a residential permit to sign

the statement pertaining to the viewing of the Agricultural Districting Map and that individual refuses to sign; there would

be no other recourse other than to deny the permit.

 

County Attorney Browder stated that requesting and informing the individual of the Voluntary Farmland Preservation Program

Ordinance would serve notice to the individual and refusal to sign should be documented.

 

Chairman McHugh entertained a motion concerning the Voluntary Farmland Preservation Program Ordinance with the noted

amendments.

 

Commissioner Inman moved to approve the Voluntary Farmland Preservation Program Ordinance with the noted amendments. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

 

 

STOKES COUNTY

VOLUNTARY FARMLAND PRESERVATION PROGRAM

ORDINANCE

 

ARTICLE I  TITLE

 

An ordinance of the Board of County Commissioners of STOKES COUNTY, NORTH CAROLINA entitled “VOLUNTARY

FARMLAND PRESERVATION PROGRAM ORDINANCE.”

  

ARTICLE II  AUTHORITY

 

The articles and sections of this program are adopted pursuant to authority conferred by the N.C.G.S. Sections 106-735

 through 106-743.

  

ARTICLE III  PURPOSE

 

The purpose of this ordinance is to promote agricultural values and the general welfare of the county and more specifically,

increase identity and pride in the agricultural community and its way of life; encourage the economic and financial health of

agriculture; and increase protection from non-farm development and other negative impacts on properly managed farms.

 

This ordinance establishes many benefits for participating farmers and other county residents.  These benefits include:

 

·        The program preserves and maintains agricultural areas within the county;

 

·        The program informs non-farming neighbors and potential land purchasers that the participating farm may emit noise,

dust, and smells (this feature may help avoid conflicts between neighbors and potential nuisance claims);

 

·        The program gives the farming community a better voice in Stokes County Commissioners decisions affecting farmland;

 

·        Farmer participation in the program is voluntary and the farmer may terminate his/her participation at any time;

 

·        The program requests the Stokes County Commissioners to use prime farmland “as a last resort” if they are attempting

to condemn county lands;

 

·        The program would provide greenspace and natural resources as the county’s population and development expands.

 

·        The program maintains opportunities to produce locally grown food and fiber.

  

ARTICLE IV  DEFINITIONS

 

The following are defined for purposes of this ordinance:

 

Advisory Board:     Stokes County Agricultural Advisory Board.

 

Chairman:            Chairman of the Stokes County Agricultural Advisory Board.

 

District:                  Voluntary Agricultural District as established by this ordinance.

 

Board of                Commissioners:    Stokes County Board of Commissioners.

  

ARTICLE V  AGRICULTURAL ADVISORY BOARD

 

Creation

 

The Board of Commissioners establishes an Agricultural Advisory Board to implement the provisions of this program.

 

Appointments and Membership

 

The Agricultural Advisory Board shall consist of at least seven members appointed by the Stokes County Board of

Commissioners.

 

1.     Requirements.

              

(a)   Each board member shall be a Stokes county resident and legal voting age.

 

(b)  At least five of the seven members shall be actively engaged in farming.

 

(c)      The Advisory Board Members shall be selected for appointment by the Board of Commissioners from the

names of individuals submitted to the Board of Commissioners by the Soil and Water Conservation District

Natural Resources Conservation Service, the Cooperative Extension Service, the Farm Service Agency,

and the Stokes County Farm Bureau, with an effort to have the broadest geographical representation possible.

 

(d)  Each district shall have a representative on the Advisory Board

 

2.  Tenure.  The members are to serve for terms of three years, except that the initial board is to consist of two appointee(s) for

                            a term of one year, two appointees for terms of two years, and three appointees for terms of three years. 

                            Thereafter, all appointments are to be for terms of three years for a maximum of six consecutive years. 

                            Thereafter each member must be off the board at least one year before being re-appointed.

 

3.  Vacancies.  Any vacancy on the Advisory Board is to be filled by the Board of Commissioners for the remainder of the

 unexpired term from recommendations of above groups.

 

4.  Removal for Cause.  Any member of the Advisory Board may be removed for cause by  the Board of Commissioners upon

                written charges and after a public hearing.

 

Funding

 

The per diem compensation of the members of the Advisory Board shall be fixed by the Board of Commissioners and funds

shall be appropriated to the Advisory Board to perform its duties.

 

Advisory Board Procedure

 

1.     Officers

 

      The Advisory Board shall elect a chairman and vice-chairman each year at its first  meeting of the fiscal year.  The chairman shall

      preside over all regular or special meetings of the Advisory Board.  In the absence or disability of the chairman, the vice-chairman

      shall preside and shall exercise all the powers of the chairman.  Additional officers may be elected as needed.

 

2.     Rules of Procedure

 

       The Advisory Board may adopt rules of procedure not inconsistent with this ordinance or with other provisions of State/county law.

 

3.     Advisory Board Year

 

       The Advisory Board shall use the Stokes County fiscal year as its fiscal year.

  

4.     Meetings

 

Meetings of the Advisory Board shall be held at the call of the chairman and at such other times as the Advisory Board may

specify in its rules of procedure.  A meeting shall be held at least every two months and notice of any meetings to the members

shall be in writing unless otherwise agreed to by all Advisory Board members. An official business meeting will consist of a quorum

of a majority of the Advisory Board members.

 

5.     Majority Vote

 

The concurring vote of a majority of the members of the Advisory Board shall be necessary to constitute action by the Board.

 

6.     Records

 

      The Advisory Board shall keep minutes of the proceedings showing the vote of each member upon each question, or if absent

      or failing to vote, indicating such fact and shall  keep records of its examinations and other official actions, all of which shall be

      filed in the Office of the Advisory Board and shall be a public record.

 

Duties

 

The Advisory Board shall:

 

1.       Review and approve applications for qualified farmland and voluntary agricultural districts and make recommendations

concerning the establishment and modification of agricultural districts.

 

2.     Conduct public hearings in accordance with NCGS 106-740.

 

3.       Advise the Board of Commissioners on projects, programs or issues affecting the agricultural economy or activities within

the county that will affect agricultural districts, including but not limited to, the present use value tax program in Stokes County.

 

4.       Review and make recommendations concerning proposed amendments to this ordinance.

 

5.       Study additional methods of farmland preservation and make recommendations to the Board of Commissioners; and

 

6.       Perform other agricultural related tasks or duties assigned by the Board of Commissioners.

 

7.   Adhere to the “open meetings” law.

 

ARTICLE VI  CREATION OF VOLUNTARY AGRICULTURAL DISTRICTS

 

1.     Implementation

 

               In order to implement the purposes stated in Article III, this program provides for the

               creation of voluntary agricultural districts which meet the following standards:

 

(1)     The district, when initially established, shall contain the minimum amount of  land required for taxation based on

farm use evaluation:

 

. . .    5 acres for horticulture use

. . .  10 acres for ag. use

. . .  20 acres for forestry use

 

when considering acreage, leased and/or rented land for the purpose of agriculture will be taken into account.

 

(2)     The landowner(s) requesting inclusion in the district shall execute an agreement with the county to sustain agriculture

in the district in accordance with Article VII (5) of this program.  Said agreement shall be in a form which is reviewed

and approved by the Advisory Board.

 

Purpose

 

The purpose of this section is to help meet the needs of agriculture as an industry and prevent conflicts between voluntary

agricultural district participants and non-farm landowners in proximity to districts.

 

Procedure for Notification

 

The Advisory Board, in cooperation with the county, shall provide notification to property owners, residents, and other interested

persons within one mile and adjacent to any designated agricultural district.  The purpose of such notification is to inform current

and potential residents and property owners in and adjacent to an agricultural district, that farming and agricultural activities may

take place in this district any time during the day or night.  These activities may include, but are not limited to the following:

pesticide spraying, manure spreading, machinery, truck, tractor operations, livestock operations, sawing, and similar activities.

 

(1)  Types of Notification

 

(a)      Signs identifying  approved agricultural districts shall be placed along the rights-of-way of major roads.

 

(b)      Maps identifying approved districts shall be provided to the Register of Deeds office, the Soil Conservation

District Office, the Cooperative Extension Office, Farm Service Agency, the Natural Resources Conservation

Service, the Inspections Department, the Stokes County Planning Department, and Stokes County GIS department.

 

(c)      The following notice shall be made available to everyone recording a deed or plat with the Register of Deeds:

 

NOTICE TO REAL ESTATE PURCHASERS IN STOKES COUNTY.

STOKES COUNTY AGRICULTURAL DISTRICTS

Stokes County has established Agricultural Districts to protect and preserve agricultural lands and activities. 

These districts have been developed and mapped by the county to inform all purchasers of real property that certain

agricultural activities, including but not limited to pesticide spraying, manure spreading, machinery, tractor, truck operations

livestock operations, sawing, and similar activities may take place in these districts.  This map can be obtained from the

Register of Deeds office, Soil Conservation District Office, Cooperative Extension Office, Farm Service Agency, the Natural

Resource Conservation Service, the Inspections Department and the Stokes County Planning Office, and Stokes County GIS department.

 

                                                                           ARTICLE VII  QUALIFICATIONS AND CERTIFICATION OF FARMLAND

 

Requirements

 

In order for farmland to qualify for participation under the terms of this program, it shall meet the following requirements:

 

1.     The farmland shall be real property.

 

2.     The farm property shall be participating in the farm present-use-value taxation program established by G.S. 105-277.2

         through 105.277.7, or is otherwise determined by the county to meet all the qualifications of this program set forth in

        G.S. 105.277.3.

 

3.     The property is certified by the Stokes Soil and Water Conservation District Office to USDA Natural Resources Conservation

        Service standards and specifications, in  consultation with the Cooperative Extension Service and the Farm Service Agency

        as being a farm on which at least two-thirds of the land is composed of soils that :

 

(a)      are best suited for providing food, seed, fiber, forage, timber, and horticultural crops, including Christmas trees

         and ornamentals;

 

(b)  have good soil qualities;

 

(c)     are favorable for all major crops common to the county where the land is located;

 

(d)  have a favorable growing season; and

 

(e)   receive the available moisture needed to produce high yields for an average of eight out of ten years.

 

OR

 

Soils on which at least two-thirds of the land has been actively used in agricultural, horticultural or forestry operations

as defined in G.S. 105-277.2 (1,2,3) during each of the five previous years, measured from the date on which the

determination must be made as to whether the land in question qualifies.

 

4.     The property, if highly erodible land exists on the farm, is managed in accordance with the USDA Natural Resources Conservation

        Service defined erosion control practices that are addressed to said highly erodible land.

 

5.     The property is the subject of a conservation agreement, as defined in G.S. 121-35, between the county and the owner of such land

        that prohibits non-farm use or development of such land for a period of at least ten years, except for the creation of not more than

        three lots that meet applicable subdivision regulations, or the regulations of any municipality which apply to the farm property. 

       The property owner may at any time voluntarily revoke this conservation agreement by submitting a written request to the

       Advisory Board in accordance with Article VIII.

 

Certification

 

The owner of the farm seeking to qualify his property for participation in the farmland preservation program shall submit written

evidence that the property conforms with the requirements of Article VII of this ordinance.  This written information shall be submitted

to the Chairman of the Advisory Board or the designated staff person on forms provided by the board.  The certification may be submitted

at the time the owner applies for inclusion in a district. 

 

ARTICLE VIII  APPLICATION, APPROVAL AND APPEAL PROCEDURE

 

1.     Application Procedure

 

(a)   A landowner may apply to participate in the program by making application to the chairman of the Advisory Board or a designated

       staff person.  The application shall be on forms provided by the Advisory Board.  The application to participate in a district may be

       filed with the certification for qualifying farmland.

(b)  An agreement to sustain, encourage, and promote agriculture must be executed by the landowner and recorded with the Advisory

       Board.

 

2.     Approval Process

 

(a)      Upon submission of the application to the Advisory Board, the Advisory Board

shall meet within 90 days to approve or disapprove the application.  The

chairman shall notify the applicant by first class mail of approval or disapproval

of participation in the district.

 

(b)  Upon receipt of an application, the chairman will forward copies immediately to:

              

·        the Stokes County Tax Assessor’s Office, and

 

·        the Stokes County Soil and Water Conservation District Office.  The office shall evaluate, complete and return their

        copies to the chairman within 30 days of receipt.

 

3.     Appeal

 

If an application is denied by the Advisory Board, the petitioner has 30 days to appeal the decision to the Board of Commissioners. 

Such appeal shall be presented in writing.  The decision of the Board of Commissioners is final.

 

                                                                           ARTICLE IX REVOCATION OF PRESERVATION AGREEMENT

 

By written notice to the Advisory board, a landowner of qualifying farmland may revoke the Preservation Agreement or the

Advisory Board may revoke the same Preservation Agreement based on non-compliance by the landowner subject to the

same provisions as contained in Article VIII for appeal of denials.  Such revocation shall result in loss of qualifying farm status

and loss of eligibility to participate in a District.

  

ARTICLE X PUBLIC HEARINGS

 

1.     Purpose

 

Pursuant to N.C.G.S. 106-740, which provides that no state or local public agency or governmental unit may formally initiate

any action to condemn any interest in qualifying farmland within a District until such agency or unit has requested the Advisory

Board hold a public hearing on the proposed condemnation, this ordinance provides for such hearing.

 

2.     Procedure

 

(a)      Upon receiving a request from a state, local public agency or governmental unit,  the Advisory Board shall publish notice

describing the proposed action in the appropriate newspapers of Stokes County within five business days of the request,

and will in the same notice notify the public of a public hearing on the proposed condemnation to be held within 20 days of

receipt of the request.

 

(b)  The Advisory Board shall meet to review:

 

·        if the need for the project has been satisfactorily established by the agency or unit of government involved,

including a review of any fiscal impact analysis conducted by the agency involved;

 

·        alternatives to the proposed action that  have less impact and are less disruptive to the agricultural activities

of the District within which the proposed action is to take place.

 

3.    The Advisory Board shall consult with the County Agricultural Extension Agent, Soil and Water Conservation District Office

       and the Stokes County Farm Bureau.  The Advisory Board may consult with any other individuals, agencies or organizations

       deemed by the Advisory Board to be necessary for its review of the proposed action.  Land value will not be a factor in the

                       selection between properties under consideration for the proposed action.

 

4.    Within 30 days after receiving the request for public hearing, the Advisory Board shall  make a report to the agency containing

       its findings and recommendations regarding the proposed action.  The report shall be made available to the public for comment

       prior to its being conveyed to the decision-making body of the agency proposing acquisition.

 

5.     No agency shall permit any formal initiation of condemnation action while the proposed condemnation is properly before the

        Advisory Board with these time limitations.

  

ARTICLE XI  PUBLIC NOTICE

 

1.     Procedure

 

Upon certification of qualifying farmland and designation of real property as a District, the Stokes County GIS Department and

the Stokes County Planning Department shall be notified and shall indicate on their records that such real property is within one

aerial mile of a voluntary agricultural district.  Such records shall also include some form of notice reasonably calculated to alert

a person researching a title to a particular tract of land that such a tract is located within one-half mile of a confined animal operation.

  

2.     Limit of Liability

 

In no event shall the County or any of its officers, employees, or agents be held liable in damages for any misfeasance, malfeasance,

or nonfeasance occurring in good faith in connection with the duties or obligations imposed by this ordinance.

 

3.     No Cause of Action

 

In no event shall any cause of action arise out of the failure of a person researching the title of a particular tract to report to any

person the proximity of the tract to a qualifying farm or voluntary agricultural district as defined in this ordinance.

  

 

ARTICLE XII  SUBDIVISION ORDINANCE AND ZONING ORDINANCE REVIEW

 

Developers of major subdivisions or planned unit developments shall designate on preliminary development plans, the existence

of the Districts within one aerial mile of the proposed development.

  

ARTICLE XIII  WAIVER OF WATER AND SEWER ASSESSMENTS

 

1.  Abeyance

 

Water and sewer assessments will be held in abeyance, without interest for farms whether inside or outside of a District until

improvements on such property are connected to the water or sewer system for which the assessment was made.

 

2.     Termination of Abeyance

 

When the period of abeyance ends, the assessment is payable in accordance with the terms set out in the assessment resolution.

 

3.     Suspension of Statute of Limitations

 

Statutes of limitations are suspended during the time that any assessment is held in abeyance without interest.

 

4.     Other Statutory Abeyance Procedures

 

Nothing in this section is intended to diminish the authority of the County to hold assessments in abeyance under N.C.G.S. 153A-201.

  

ARTICLE XIV COUNTY LAND-USE PLANNING

 

1.     Signed Registration

 

Stokes County shall request persons applying for a residential building permit to sign the following statement which shall be

maintained at the office of the Advisory Board:  “I certify that I have reviewed the most current Stokes County Agricultural Districting

Map found in the Stokes County Planning Department, GIS Mapping Department, or Register of Deeds Office.  I , or my agent have

noted the proximity of Agricultural District Boundaries to my property.  I understand that activities such as pesticide spraying, manure

spreading, machine operation, livestock operations and other common farming activities may occur at any time in these areas.”

 

2.     Condemnation Proceedings

 

Prior to initiating condemnation proceedings which would convert land in a District to non-farm uses, the Advisory Board requests

county or any other unit of government to submit to the Advisory Board a statement that the governmental unit has considered

alternatives to condemning farmland in the District.

  

ARTICLE XV  CONSULTATION AUTHORITY

 

The Advisory Board may consult with the Cooperative Extension Office, the Stokes County Soil and Water Conservation District Office,

the North Carolina Department of Agriculture, the Stokes County Farm Bureau, the North Carolina Farm Bureau, and any other such

agency the Advisory Board deems necessary to properly conduct its business.

 

ARTICLE XVI   NORTH CAROLINA AGENCY NOTIFICATION

 

1.     Record Annually with the Department of Agriculture

 

A record of this ordinance shall be recorded with the North Carolina Commissioner of Agriculture and Consumer Service’s office

after adoption.  At least once a year the Advisory Board shall submit a written report to the Commissioner of Agriculture, and Stokes\

County Commissioners concerning the status, progress and activities of the county’s Farmland Preservation Program including District

information regarding:

 

(a)   Number of landowners enrolled

(b)  Number of acres applied

(c)   Number of acres certified

(d)  Number of acres denied

(e)   Date certified

  

ARTICLE XVII  LEGAL PROVISIONS

 

1.     Severability

 

If any article, section, subsection, clause, phrase or portion of this ordinance is for any reason invalid or unconstitutional as

determined by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this

ordinance.

 

2.     Conflict with other Ordinances and Statutes

 

Whenever the provisions of this ordinance conflict with other ordinances within Stokes County, other Stokes County ordinances

shall govern.  Whenever the provisions of any federal or state statute require more restrictive provisions than are required by this

ordinance, the provisions of such statute shall govern.

 

3.     Amendments

 

This ordinance may be amended from time to time by the Board of Commissioners.

 

ARTICLE XVIII  ENACTMENT

 

The Stokes County Board of Commissioners hereby adopts and enacts the preceding articles and sections of this ordinance.

Stokes County shall have all other powers not specifically enumerated herein as more particularly set forth in Article 61 of the

North Carolina General Statutes entitled “Preservation of Farmland”.

 

 

ARTICLE XIX  REVOCATION OF PRESERVATION AGREEMENT

 

By written notice of the Advisory board, a landowner of qualifying farmland may revoke the Preservation Agreement or the

Advisory Board may revise the same Preservation Agreement based on non-compliance by the landowner subject to the same

provisions as contained in Article IX for appeal of denials.  Such revocation shall result in loss of qualifying farm status and loss

of eligibility to participate in a District.

  

Adopted this the 14th day of April 2003. Motion of adoption by Commissioner Leon Inman and seconded by Commissioner Howard Mabe.

 

 

               STOKES COUNTY BOARD OF COMMISSIONERS

 

               ____________________________________________

               Sandy McHugh, Chairman

  

ATTEST:

  

_____________________________________________

               (Clerk to Board of County Commissioners)

 Approved as to form:

 

 

____________________________________________

Tyrone Browder - County Attorney

 

 

PUBLIC COMMENTS

 

The following citizen spoke to the Board:

 

Steven Aldridge

8008 NC HWY 66 S

Rural Hall, NC 27045

 

Mr. Aldridge commented on the dedicated service provided by the Stokes Family Health Clinic in King.  Mr. Aldridge

stressed the need for this facility in the King area.

 

GENERAL GOVERNMENT – BOARD OF ELECTION - UPDATE

 

Director of Elections Olivia Robbins presented the Board with a detailed handout which contained the following:

 

·        Report of Registration Totals and Source

·        State Computer System (SEIMS)

·        Order of Events for an Election

·        Help America Vote Act

·        State Board of Elections State Plan for HAVA

 

Ms. Robbins noted that the County’s voting machines would be obsolete after the 2004 election, which would result in

a major expense for the County.

 

Ms. Robbins spoke briefly to the Board concerning the compliance summary designed to comply with the six following

provisions of the Help American Vote Act (HAVA):

 

               Statewide voter registration system

               Standards for voting equipment

               Provisional voting

               ID for certain 1st time voters who register my mail

               Administrative complaint procedure

               Uniformed and overseas absentee voters

 

The State expects to receive an estimated $39 to $59 million depending on appropriations and Counties have no idea

what amount of funding they will receive for implementation.

 

Ms. Robbins concluded with upgrades that would have to be made to the polling sites to be more accessible for the

disabled (parking, walkways, ramps, doors, etc).

              

GENERAL GOVERNMENT – EMERGENCY MEDICAL SERVICES –UPDATE

 

EMS Director Ricky Tuttle presented an Emergency Medical Services’ update to the Board.  Director Tuttle noted a timeline

of the EMS Program and statistical information of  the current program, which consist of (4) ambulances (paramedic level),

(1) quick response  vehicle (paramedic level), (3) stations- Walnut Cove, Lawsonville, and Pinnacle (2 ambulances).

 

GENERAL GOVERNMENT – EMERGENCY MANAGEMENT –RESOLUTION DESIGNATION OF APPLICANT’S AGENT

 

EMS Director Ricky Tuttle informed the Board that Stokes County had been  federally declared as a disaster area due

to the severe ice storm on February 27th.  Director Tuttle noted in order to receive funding, the County must designate

a primary and secondary agent who would be authorized to execute and file applications for federal and/or state

assistance on  behalf of the County for the purpose of obtaining certain federal financial assistance.

 

Director Tuttle requested the Board’s approval by Resolution to designate EMS Director Ricky Tuttle as the Primary

Agent and Fire Marshal Brad Cheek as the Secondary Agent.

 

Chairman McHugh entertained a motion to approve by Resolution to designate EMS Director Ricky Tuttle as the

Primary Agent and Fire Marshal Brad Cheek as the Secondary Agent.

 

Commissioner Inman moved to approve by Resolution to designate EMS Director Ricky Tuttle as the Primary Agent

and Fire Marshal Brad Cheek as the Secondary Agent.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT–SOCIAL SERVICES-WORK FIRST PLAN –REVISIONS

 

Interim Director Jan Spencer requested the approval of the Revisions to the Stokes County Work First Plan 2003-2005. 

The original plan was submitted to the State for approval on October 22, 2002.

 

The following revisions/clarifications were made per the request of the Economic Independence Section of the North

Carolina Department of Health and Human Services, Division of Social Services:

 

REVISION TO THE STOKES COUNTY WORK FIRST PLAN

2003-2005

              

The following revisions/clarifications were made per the request of the Economic Independence Section of the North

Carolina Department of Health and Human Services, Division of Social Services.

 

I.                  A copy of the current, signed MOU with ESC regarding First Stop registration is attached.

 

II.                 Under section VI. Emergency Assistance, page 14 of the Plan, the following revisions were made:

 

A.      The Stokes County Work First Program will not provide Emergency Assistance to pregnant females who do

        not have other children.

 

B.      Definition of emergency:

a.       A crisis situation resulting from a catastrophic illness

b.       A substantial loss of shelter, food, clothing, or household furnishings due to a fire, flood, or similar

natural or man-made disaster; or a crime of violence.

c.       An emergency situation over which there was no control and which left the family homeless or in

immediate danger of eviction of foreclosure.

d.       A situation in which the TANF-EA is necessary to avoid destitution of a child or to provide shelter for a child.

The emergency situation which could lead to destitution and the destitution or need for a living arrangement

did not arise because the child or a relative refused, without good cause, to accept employment or training

for employment.

e.       Loss of a relative who had been responsible for support and/or care of one of his family members. This may

include but is not limited to the death or separation.

f.        Mass emergencies.

g.       Substantiated abuse, neglect, or dependency of children.

h.       Child is in a setting that is physically and/or emotionally harmful to him.

i.        Child is at risk of removal from home, dangerous or potentially dangerous to self/others.

j.        Child is at risk of removal from home, adjudicated juvenile court.

k.       Child is at risk of removal from home due to the family not being able to access needed human services.

l.        A situation in which return of the child who is currently separated from the family may create an emergency.

 

Approved by the Stokes County Board of Commissioners:

 

 

_____________________________________

Sandy McHugh, Chairperson

 

 

______________________

Date

 

 

Chairman McHugh entertained a motion to approve the revisions submitted by Interim Director Jan Spencer to the Stokes

County Work First Plan 2003-2005.

 

Commissioner Inman moved to approve the submitted revisions by Interim Director Jan Spencer to the Stokes County

Work First Plan 2003-2005. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SOCIAL SERVICES-STAFF SHORTAGE/COMP. TIME  ISSUE

 

Vice Chairman Reba Elliott, DSS Board, presented information to the Board concerning the impact from the recent cuts,

resignations, and retirements that have been placed on the Department of Social Services. 

 

Ms. Elliott spoke on Adult Medicaid, Family & Child’s Medicaid, Food Stamp Program, Work First Program, Child

Welfare, Support Services, and Program Integrity.  

 

Ms. Elliott noted the increased caseload for workers (comparison to surrounding counties), overtime hours, possibility

of legal action if clients are not served adequately and timely, Work First-Meeting the required Maintenance of

Effort (MOE), and the loss of federal/state revenue as a result of the staff cuts.

 

Ms. Elliott presented the Board with a chart indicating eliminated positions, resignations, and retirements.

 

Ms. Elliott also presented the Board with DSS 2001-2002 Budget Report.

 

Ms. Elliott presented the following written request to the Board:

 

The Stokes County Board of Social Services THANKS for the four positions you recently unfroze.  We respectively ask that

the additional positions (listed in report) be unfrozen or reinstated.  In addition, when promotions are from the current staff,

we ask you not to automatically freeze the open position.  With constant resignations, this causes unworkable situations for

the department, staff, and clients.

 

Reba C. Elliott, Chairman

Stokes County Social Services Board

 

Chairman McHugh stated that the vacant positions that had been given to the Board had been unfrozen except for the

Acc. Tech II (50%) and that resignations/retirements that had been received by DSS, but not yet vacated, since the

April 1st meeting at which time 4 positions were unfrozen.   An additional Social Worker III-CPS had been unfrozen

at the January 27th meeting.

 

Compensatory Time for Sharon Scott

 

The Stokes County Board of Social Services requests that previous DSS Director Sharon Scott, who resigned

effective March 28, 2003, be paid for all hours of accumulated compensatory time that were incurred due to reductions

in force and completing the 2003/04 budget.   Ms. Scott was unable to use the accumulated time before her termination date.

 

GENERAL GOVERNMENT – HEALTH – HIPAA – UPDATE

 

Health Director Steve Smith presented the Board with an Health, Insurance, Portability, & Accountability Act (HIPAA)

update.  Director Smith noted the County was in compliance with the provisions of the HIPAA - April 14th deadline

 

GENERAL GOVERNMENT – CLOSED SESSION

 

Vice Chairman John Turpin moved to enter into closed session to consider the performance, and conditions of

appointment of an individual public employee pursuant to G.S. 143-318.11.  Commissioner Joe Turpin seconded and

the motion carried unanimously.

 

The Board reconvened to regular April 14th meeting.

 

GENERAL GOVERNMENT – SOCIAL SERVICES BOARD – APPOINTMENT

 

Chairman McHugh requested submission of candidates for the vacant DSS Board member recently vacated by Dennis

Covington. (Board notified at the March 24th meeting)

 

Chairman McHugh submitted the name of Christine Hopkins to serve on the DSS Board.  

 

There were no other names submitted.

 

GENERAL GOVERNMENT – BOARD OF EDUCATION- MEETING –PRESENTATION OF “NO CHILD LEFT BEHIND”

 

Chairman McHugh noted the meeting with the Board of Education for the presentation of “No Child Left Behind”

on April 28 at 6:00pm would interfere with the scheduled Volunteer Reception, which starts at 5:00pm. 

 

Chairman McHugh suggested possibility a later time on the April 28th agenda or May 12th –King Library.

 

GENERAL GOVERNMENT – BUDGET AMENDMENTS  #46 -62

 

BUDGET AMENDMENT #46 - Jail

 

Finance Director Julia Edwards requested the approval of Budget Amendment #46  which is necessary to appropriate

funds from state inmate reimbursement for inmate medical cost and upgrade to the Jail computer programs.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Inmate Reimbursement

100.3301.412

 $       (28,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Jail

 

 

 

      Misc. Expense-Bd of Prisoners

100.4320.390

 $        21,300.00

 

      Equipment

100.4320.510

 $          6,700.00

 

 

BUDGET AMENDMENT #47 – Emergency Medical Services

 

Finance Director Julia Edwards requested the approval of Budget Amendment #47 which is necessary to appropriate

funds for auto supplies cost and part time.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Ambulance Fees

100.3437.410

 $       (75,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Emergency Medical Services

 

 

 

      Salaries & Wages-Overtime

100.4370.010

 $          5,000.00

 

      Salaries & Wages-Part Time

100.4370.020

 $        50,000.00

 

      Auto Supplies

100.4370.250

 $        20,000.00

 

 

BUDGET AMENDMENT #48 –Tax Administration – Revaluation Fund

 

Finance Director Julia Edwards requested the approval of Budget Amendment #48 which is necessary to appropriate

funds from fund balance for payoff of employee.

 

REVALUATION FUND

 

 INCREASE

 DECREASE

REVENUE

 

 

 

   Fund Balance

202.3991.000

 $         (6,585.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Salaries & Wages

202.4140.000

 $          6,600.00

 

   Social Security

202.4140.090

 $            160.00

 

   Medicare Tax

202.4140.091

 $              40.00

 

   Retirement

202.4140.100

 $            375.00

 

   BB&T 401K

202.4140.101

 

 $           (100.00)

   Departmental Supplies

202.4140.260

 

 $           (500.00)

   Printing

202.4140.340

 $              10.00

 

 

BUDGET AMENDMENT #49 - Grants

 

Finance Director Julia Edwards requested the approval of Budget Amendment #49 which is necessary to appropriate

funds for farmer’s market, scattered site housing, and rural internet access grant.

 

GRANT FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Z. Smith Reynolds Grant

203.3301.001

 $       (25,000.00)

 

   Tobacco Trust Fund

203.3301.006

 $       (69,420.00)

 

   Scattered Site Housing Fund

203.3301.004

 $     (400,000.00)

 

   Rural Internet Access Grant

203.3301.005

 $       (11,500.00)

 

   Interest

203.3831.450

 $           (175.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Farmer's Market

 

 

 

       Misc. Contractual Services

203.4760.440

 $        94,420.00

 

 

 

 

 

   Scattered Site Housing

 

 

 

      Departmental Supplies

203.4910.260

 $          2,000.00

 

      Travel

203.4910.310

 $          1,000.00

 

      Postage

203.4910.330

 $            800.00

 

      Printing

203.4910.340

 $          1,500.00

 

      Advertising

203.4910.370

 $          2,500.00

 

      Misc. Contractual Services

203.4910.440

 $        32,200.00

 

      Misc. Contractual Services

203.4911.440

 $        18,000.00

 

      Misc. Contractual Services

203.4912.440

 $      342,000.00

 

 

 

 

 

   Economic Development

 

 

 

       Departmental Supplies

203.4920.260

 $        11,675.00

 

 

BUDGET AMENDMENT #50 - Economic Development

 

Finance Director Julia Edwards requested the approval of Budget Amendment #50 which is necessary to appropriate

Rural Internet Access Grant funds to complete the learning center at North Stokes and purchase equipment for learning

center at West Stokes.

 

GRANT FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Rural Internet Access Grant

203.3301.005

 $       (63,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Economic Development

 

 

 

       Schools

203.4920.441

 $        63,000.00

 

 

 

BUDGET AMENDMENT #51 – Sheriff’s Dept. and Public Buildings

 

Finance Director Julia Edwards requested the approval of Budget Amendment #51 which is necessary to appropriate funds

from insurance claims to repair windshield damage and replace damaged dock at Old Courthouse.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Insurance Claims

100.3839.850

 $           (816.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Sheriff's Department

 

 

 

       Maint. & Repairs Auto

100.4310.351

 $            350.00

 

 

 

 

 

   Public Buildings

 

 

 

      Maint. & Repairs Building

100.4190.352

 $            466.00

 

 

BUDGET AMENDMENT #52 -  E911

 

Finance Director Julia Edwards requested the approval of Budget Amendment #52 which is necessary to appropriate

funds from fund balance, E911 fees, and interest for the debt payment, radio upgrade contract, other fees for the upgrade

and the final payment on the maps.

 

E911 FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Interest

200.3831.451

 $         (5,000.00)

 

   E911 Fund

200.3255.420

 $       (32,150.00)

 

   Fund Balance

200.3991.000

 $     (585,070.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   E911

 

 

 

      Misc. Contractual Services

200.4325.440

 $      537,150.00

 

 

 

 

 

   Debt Service

 

 

 

      Principle

200.9100.800

 $        62,220.00

 

      Interest

200.9100.810

 $        22,850.00

 

 

BUDGET AMENDMENT #53- Medical Examiner

 

Finance Director Julia Edwards requested the approval of Budget Amendment #53  which is necessary to appropriate

funds for medical examiners.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Miscellaneous Revenue

100.3839.000

 $       (10,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Medical Examiner

100.4360.000

 $        10,000.00

 

 

BUDGET AMENDMENT #54 – Sheriff’s Department

 

Finance Director Julia Edwards requested the approval of Budget Amendment #54 which is necessary to appropriate

funds from state fines and forfeitures to purchase protective gloves for officers.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   State Fines & Forfeitures

100.3301.413

 $           (884.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Sheriff's Department

 

 

 

      Departmental Supplies

100.4310.260

 $            884.00

 

 

BUDGET AMENDMENT #55 – Health Department

 

Finance Director Julia Edwards requested the approval of Budget Amendment #55 which is necessary to appropriate funds

from Healthy Carolinians for suicide prevention and program for cardiovascular education and evaluation of youth.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Healthy Carolinians

100.3301.250

 $         (7,500.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Health Department

 

 

 

      Professional Services

100.5100.180

 $          1,200.00

 

      Office Supplies

100.5100.261

 $          2,917.00

 

      Employee Training

100.5100.311

 $          1,883.00

 

      Printing

100.5100.340

 $          1,500.00

 

 

BUDGET AMENDMENT #56 – Health Department – Bioterrorism Grant

 

Finance Director Julia Edwards requested the approval of Budget Amendment #56 which is necessary to appropriate

funds from Bioterrorism to purchase a computer and printing of educational materials for improved health preparedness.

 

GRANT FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Bioterrorism

203.3301.255

 $         (4,300.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Health Department

 

 

 

      Printing

203.5100.340

 $          1,000.00

 

      Equipment-Non Capitalize

203.5100.511

 $          3,300.00

 

 

BUDGET AMENDMENT #57 – Health Department

 

Finance Director Julia Edwards requested the approval of Budget Amendment #57 which is necessary to un-appropriate

state funds due to reduction.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Communicable Disease

100.3301.245

 

 $          3,000.00

   Tuberculosis

100.3301.235

 

 $            500.00

   Family Planning Title X

100.3301.247

 

 $          5,364.00

   WIC Administration

100.3301.230

 

 $            669.00

   WIC Client Services

100.3301.232

 $           (837.00)

 

   WIC Nutr. Education

100.3301.229

 

 $            258.00

   Environmental Health

100.3301.246

 

 $            210.00

   Home Health

100.3301.228

 

 $          4,931.00

 

 

 

 

EXPENDITURES

 

 

 

   Health Department

 

 

 

      Salaries & Wages

100.5100.000

 

 $         (2,954.00)

      Social Security

100.5100.090

 

 $         (1,500.00)

      Retirement

100.5100.100

 

 $         (1,250.00)

      Group Insurance

100.5100.110

 

 $         (1,750.00)

      Professional Services

100.5100.180

 

 $           (150.00)

      Office Supplies

100.5100.261

 

 $           (200.00)

      Medical Supplies

100.5100.230

 

 $         (1,150.00)

      Employee Training

100.5100.311

 

 $           (210.00)

 

 

 

 

    Home Health

 

 

 

      Professional Services

100.5100.180

 

 $         (4,931.00)

 

BUDGET AMENDMENT #58 – Health Department - Bioterrorism

 

Finance Director Julia Edwards requested the approval of Budget Amendment #58  which is necessary to appropriate

funds for Bioterrorism to purchase equipment and supplies  to outfit an Emergency Operations Center in the County.

 

GRANT FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Bioterrorism

203.3301.255

 $       (48,900.00)

 

  

 

 

 

EXPENDITURES

 

 

 

   Health Department

 

 

 

      Office Supplies

203.5100.261

 $          5,000.00

 

      Maint. & Repairs Buildings

203.5100.352

 $          5,000.00

 

      Equipment-Non Capitalize

203.5100.511

 $        38,900.00

 

 

BUDGET AMENDMENT #59 –Health Department

 

Finance Director Julia Edwards requested the approval of Budget Amendment #59 which is necessary to appropriate

funds from the state to purchase two laser packages for the On-Site Waste Water Sewage Disposal Program.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Food & Lodging

100.3480.130

 $         (1,525.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Health Department

 

 

 

      Equipment-Non Capitalize

100.5100.511

 $          1,525.00

 

 

BUDGET AMENDMENT #60 – Sheriff’s Department

 

Finance Director Julia Edwards requested the approval of Budget Amendment #60  which is necessary to appropriate

funds for personnel to attend training in Effective Methods to Handle Difficult People.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

  State Fines & Forfeitures

100.3301.413

 $           (149.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Sheriff's Department

 

INCREASE

DECREASE

      Travel

100.4310.310

 $             149.00

 

 

 

BUDGET AMENDMENT #61 – Social Services

 

Finance Director Julia Edwards requested the approval of Budget Amendment #61 which is necessary to appropriate

and transfer funds from additional federal and state funds.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Special Children's Adoption Fund

100.3301.216

 $         (9,000.00)

 

   Welfare Federal

100.3301.202

 $       (50,928.00)

 

   Welfare State

100.3301.203

 $       (14,504.00)

 

   Day Care

100.3301.208

 

 $            928.00

   Smart Start Day Care

100.3301.260

 $       (13,271.00)

 

   Medicaid-PCS

100.3540.423

 $       (55,000.00)

 

   IV-B Foster Care

100.3301.214

 $       (44,000.00)

 

   IV-E Foster Care

100.3301.213

 $       (43,575.00)

 

   Transitional Housing

100.3301.219

 $         (7,000.00)

 

   TANF County Initiated

100.3301.209

 $       (70,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Social Services

 

 

 

      Food Stamp Employment & Training

100.5310.313

 $          1,000.00

 

      Departmental Supplies

100.5310.260

 

 $         (1,133.00)

      Travel

100.5310.310

 

 $         (1,400.00)

      Employee Training

100.5310.311

 

 $         (1,900.00)

      Title XIX Travel

100.5310.315

 $        45,000.00

 

      TANF Child Enrichment

100.5310.186

 $        12,000.00

 

      Prof. Services-PCS

100.5810.185

 $        55,000.00

 

      Independent Living Services

100.5310.394

 $          8,607.00

 

      BB&T 401(k)

100.5310.101

 $          2,883.00

 

 

 

 

 

    Public Assistance

 

 

 

       TANF-County Initiated

100.5410.001

 $        70,000.00

 

       TANF Domestic Violence

100.5470.004

 $          6,129.00

 

       Special Children's Adoption Fund

100.5470.003

 $          9,000.00

 

       TANF Emergency Assistance

100.5410.002

 $        10,477.00

 

       Crisis Intervention

100.5480.000

 $          7,610.00

 

       IV-B Special Foster Care

100.5440.001

 $        44,000.00

 

       IV-E Special Foster Care

100.5540.002

 $        43,575.00

 

       Federal Adoption Incentive Fund

100.5470.005

 $          5,636.00

 

 

 

 

 

   Day Care

 

 

 

       Day Care TANF

100.5850.001

 

 $       (22,477.00)

       Day Care

100.5850.002

 

 $           (928.00)

       Day Care Smart Start

100.5850.003

 $        13,271.00

 

 

 

BUDGET AMENDMENT #62 – Sheriff’s Department

 

Finance Director Julia Edwards requested the approval of Budget Amendment #62 which is necessary to appropriate

funds from calendar funds to purchase 6 full security partitions/cages for the patrol cars.

 

GENERAL FUND

 

 INCREASE

 DECREASE

REVENUES

 

 

 

   Sheriff's Dept-Miscellaneous

100.3839.001

 $           (150.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Sheriff's Department

 

 

 

      Maint. & Repairs Equipment

100.4310.350

 $            150.00

 

 

 

Chairman McHugh entertained a motion to approve Budget Amendments #46-62.

 

Commissioner Joe Turpin moved to approve Budget Amendments #46-62. 

 

Commissioner Inman seconded the motion. 

 

Vice Chairman John Turpin questioned the appropriation of funds from the Revaluation Fund to payoff an employee. 

 

Finance Director Edwards explained the funding was needed to pay for unused vacation for a terminated employee

in the Tax Department. 

 

The motion to approve Budget Amendments #46-62 carried 4-1 with Vice Chairman John Turpin voting against the motion.

 

GENERAL GOVERNMENT-ADMINISTRATION-HEALTH INSURANCE-FISCAL YEAR 2003/2004

 

County Manager Craig Greer and Darlene Bullins, Admin. requested the Board’s approval to accept the North Carolina

Association of County Commissioners’ renewal rate of 11.845% (Blue Cross/Blue Shield) for the upcoming fiscal

year 2003/04.

 

Ms. Bullins noted the increase from the Association (11.845%) was one of the lowest in the State.  A survey of counties

in the State revealed that most groups are expecting an average increase of 20-25 %, some are expecting as high

as 40%.  Some counties are changing benefits to decrease premium amounts, which would result in an increase of

out of pocket expenses for employees.  There would be an additional loss of $2800 for multi pool discount if coverage is not

renewed with the NCACC.

 

The following reflects the quotes to be effective July 1, 2003 – June 30, 2004:

 

NCACC

 

 

 

Proposed

 

Proposed

Increase

 

Proposed

Increase

BC/BC

 

Current

 

Premium

 

Per employee

 

Per employee

 

 

F/Y 2002/03

 

F/Y 2003/04

 

Per month

 

Per year

Individual (paid by County)

 

$     213.45

 

$     238.74

 

$     25.29

 

$      303.48

One Child (paid by employee)

 

$     110.98

 

$     124.13

 

$     13.15

 

$      157.80

Family (paid by employee)

 

$     379.93

 

$     424.95

 

$     45.02

 

$      540.24

 

 

 

 

 

 

 

 

 

Total Annual Increase for County

 

 

 

 

 

 

 

 

Est. 270 employees @$303.48

 

$81,939.60

 

 

 

 

 

 

 

 

Chairman McHugh entertained a motion to accept the renewal rating with the North Carolina Association of County

Commissioners (Blue Cross and Blue Shield) for the upcoming fiscal year (July 1, 2003-June 30, 2004) for health

insurance for county employees.

 

Commissioner Inman moved to accept the renewal rating with the North Carolina Association of County Commissioners

(Blue Cross/Blue Shield) for the upcoming fiscal Year (July 1, 2003-June 30, 2004) for employee/dependent insurance

coverage.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-FINANCE-LIABILITY AND PROPERTY-FISCAL YEAR 2003/2004

 

Services Support Supervisor Danny Stovall requested the Board’s approval for renewal of the Liability and Property

Insurance currently administered by the North Carolina Association of County Commissioners for the upcoming

fiscal year July1, 2003/June 30, 2004. 

 

Mr. Stovall noted the changes in the collision insurance on older vehicles being discontinued which resulted in a

decrease in this year’s premium $235,540 and the multi pool discount of $5600.00

 

Chairman McHugh entertained a motion to accept the renewal for Liability and Property Insurance with the North

Carolina Association of County Commissioners for the upcoming fiscal year.

 

Commissioner Mabe moved to accept the renewal for Liability and Property Insurance with the North Carolina

Association of County Commissioners for the upcoming fiscal year July 1, 2003/June 30, 2004. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-FINANCE-WORKER’S COMPENSATION FISCAL YEAR 2003/2004

              

Services Support Supervisor Danny Stovall requested the Board’s approval for  renewal of Worker’s Compensation

Insurance currently administered by the North Carolina Association of County Commissioners for the upcoming fiscal

year July1, 2003/June 30, 2004.  Mr. Stovall noted 3 major claims over the past three years that has resulted in an

increase from fiscal year 2002/03 ($192,693) to fiscal year 2003/04 ($243,717).  Mr. Stovall noted by taking the

$5600 multi pool, there would be a $43,411 cost increase for fiscal year 2003/04.

 

Chairman McHugh entertained a motion to accept the renewal for Worker’s Compensation Insurance with the

North Carolina Association of County Commissioners for the upcoming fiscal year.

 

Commissioner Mabe moved to accept the renewal for Worker’s Compensation Insurance with the North Carolina

Association of County Commissioners for the upcoming fiscal year July 1, 2003/June 30, 2004. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-ADDITIONS TO THE NC SECONDARY ROAD SYSTEM-

WILLOW CREEK DRIVE/WILLOW CREEK COURT IN WILLOW CREEK-ENTRANCE ONTO NC 268

 

Chairman McHugh presented a request from the North Carolina Department of Transportation for the following addition

to the North Carolina Secondary Road System:

 

               Willow Creek Drive and Willow Creek Court in Willow Creek Subdivision  *Entrance onto NC 268

 

No state funding is needed to improve the maintenance condition of this addition.

 

Commissioner Mabe moved to approve the requested addition to the NC Secondary Road System. 

 

Commissioner Inman seconded and the motion carried (4-1) with Vice Chairman John Turpin voting against the motion.

 

NORTH CAROLINA DEPARTMENT OF TRANSPORTATION

DIVISION OF HIGHWAYS

REQUEST FOR ADDITION TO THE STATE MAINTAINED

SECONDARY ROAD SYSTEM

 

NORTH CAROLINA

COUNTY OF STOKES

ROAD DESCRIPTIONWillow Creek Drive and Willow Creek Court in Willow

Creek-   Subdivision – Entrance onto NC 268

 

WHEREAS, the attached petition has been filed with the Board of County Commissioners of the County of Stokes requesting

that the above described road, the location of which has been indicated in red on the attached map, be added to the Secondary

Road Systems; and

 

WHEREAS, the Board of County Commissioners is of the opinion that the above described road should be added to the Secondary

Road System, if the road meets minimum standards and criteria established by the Division of Highways of the Department of

Transportation for the addition of roads to the System.

 

NOW, THEREFORE, be it resolved by the Board of County Commissioners of the County of Stokes that the Division of Highways

is hereby requested to review the above described road, and to take over the road for maintenance if it meets established standards

and criteria.

 

CERTIFICATE

 

The foregoing Resolution was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on

the 14th day of April,  2003.

 

WITNESS by hand and official seal this the 14th day of April, 2003.

 

_________________________________

Clerk, Board of Commissioners

County of Stokes

 

GENERAL GOVERNMENT-INVITATION –WINSTON SALEM URBAN AREA METROPOLITAN PLANNING ORGANIZATION (MPO)

 

Chairman McHugh presented an invitation to join the Winston Salem Urban Area Metropolitan Planning Organization

(MPO), which would allow the County to be a partial voting member on issues that impact the entire MPO, as well

as road projects located within the portion of the County that is within the Winston Salem Urban area.

 

No action taken on the invitation to join the Winston Salem Urban Area Metropolitan Planning Organization.

 

GENERAL GOVERNMENT- E911 COMMUNICATIONS-INTERIM DIRECTOR’S SALARY

 

County Manager Craig Greer requested the approval to supplement a salary bonus to Ms. Christi Fulp in the amount

of $1,151.28 for the time worked as Interim Communications Director.

 

Chairman McHugh entertained a motion to approve the salary bonus for Ms. Christi Fulp in the amount of $1,151.28

for the time worked as Interim Communications Director.

 

Vice Chairman John Turpin moved to approve the salary bonus for Ms. Christi Fulp in the amount of $1,151.28 for

the time worked as Interim Communications Director.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-JAIL- SERGEANT POSITION

 

County Manager Craig Greer submitted a request from Jail Captain Craig Carico to establish a Jail Sergeant in the

County’s current salary classification plan.  Captain Carico has been given a resignation from the Jail Lieutenant

and would like to restructure job classifications at the jail.  Captain Carico is requesting to eliminate the Lieutenant’s

position and replacing it with a Jail Sergeant.  Other restructuring would be done during the upcoming budget, but this

Jail Sergeant position is needed immediately due to the resignation of the Lieutenant.   The Jail Sergeant would be a

grade 66 which is lower than a Lieutenant.  Duties of the Jail Sergeant would not be the same as the current Lieutenant’s

position.

 

Chairman McHugh entertained a motion to establish the position of the Jail Sergeant in the County’s current salary

classification plan.

 

Chairman McHugh moved to approve the establishment of the position of Jail Sergeant in the County’s current salary

classification plan. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-DSS STAFFING

 

Commissioner Mabe reiterated the need for the eliminated positions that had been requested earlier in the meeting

by the DSS Board.

 

Commissioner Mabe moved to reinstate the following nine positions that had been requested by the DSS Board:

 

·        Human Resource Placement Specialist (Work First Program)

·        Human Resource Placement Specialist (Work First Program)

·        Income Maintenance Caseworker II (Food Stamps Program)

·        Income Maintenance Caseworker II (Family and Children’s Medicaid)

·        Income Maintenance Caseworker II (Family and Children’s Medicaid)

·        Social Worker II (Child Protective Services)

·        Accounting Tech II (this is a half time position)

·        Program Integrity Investigator

·        Income Maintenance Supervisor I (Medicaid Program)

 

Commissioner Joe Turpin seconded the motion.

 

The motion failed 2-3 with Chairman  McHugh, Vice Chairman John Turpin, and Commissioner Joe Turpin voting against the motion.

 

There being no further business to come before the Board, Commissioner Joe Turpin moved to adjourn meeting.

 

Commissioner Inman seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene Bullins                                                          Sandy McHugh

Clerk to the Board                                              Chairman