STATE OF NORTH CAROLINA ) OFFICE OF THE COMMISSIONERS
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) FEBRUARY 4, 2003
The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session
(planning) at the Stokes Rockingham Volunteer Fire Department, Pine Hall, North Carolina, on Tuesday,
February 4, 2003, at 7:00 pm with the following members present:
Chairman Sandy McHugh
Vice-Chairman John Turpin
Commissioner Howard Mabe
Commissioner Leon Inman
Commissioner Joe Turpin
Craig Greer, County Manager
Darlene Bullins, Clerk to the Board
Chairman McHugh called the meeting to order.
Commissioner Inman delivered the invocation.
Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.
The following citizens spoke to the Board:
1204 Willard Road
Walnut Cove, NC 27052
Mr. Rickles presented the Board with documentation concerning individual rights that are protected by the United States
Constitution. Mr. Rickles questioned the procedures during investigations that were being done by the Department of
1150 NC 772 HWY
Pine Hall, NC 27042
Ms. Kerley questioned the permit being requested by Pine Hall Brick pertaining to the clay mining not being able to be
transferred to another entity.
1195 NC 772 HWY
Pine Hall, NC 27042
Mr. Lester welcomed the Board to Pine Hall. Mr. Lester noted concerns of the citizens of Pine Hall and what is the
long- term plan for Pine Hall.
1130 Rock Road
Madison, NC 27025
Ms. Hicks questioned where to report suspected fraud without a special fraud unit.
1515 Lemmons Road
Walnut Cove, NC 27052
Ms. Durham expressed appreciation to the Board for a job of fair and just being done.
Pine Hall Brick Inc. # 144
Mr. David Sudderth, Planning and Zoning Director, presented the following request from Pine Hall Brick Inc. to rezone
(Tract #1 and Tract #2) for a clay mining operation:
REQUEST: Tract # 1 Rezone approximately 560.24 acres from M-1 (Light Manufacturing) and RA (Residential Agricultural)
to M-2-CU (Heavy Manufacturing Conditional Use) for a clay mining operation.
REQUEST: Tract # 2 Rezone approximately 67.374 acres from RA (Residential Agricultural) to M-2-CU (Heavy Manufacturing
Conditional Use) for a clay mining operation.
SITE OWNER- Tract #1 Pine Hall Brick Inc.
SITE OWNER- Tract #2 Pine Hall Brick Inc. has purchased the land from William C. Kluttz and others.
APPLICANT: Pine Hall Brick Inc.
SITE LOCATION: Tract # 1
Map: 6983 Parcel: 6741 PIN #: 6983-00-13-6741
Deed Book: 71 Page: 142 Township: Beaver Island
Map: 698301 Parcel: 7105 PIN #: 6983-01-28-7105
Deed Book: 283 Page: 636 Township: Beaver Island
PARCEL SIZE: Total acreage in tract #1 and tract # 2 is approximately 627.614 acres.
Tract # 1 = 560.24 acres Tract # 2 = 67.374 acres
ZONING DISTRICT: Tract # 1, Approximately 314.72 acres of the total 560.24 acres is zoned M-1 (Light Manufacturing), the
remaining portion of the property is zoned RA (Residential Agricultural). Tract # 2, 67.374 acres RA (Residential Agricultural)
PROPOSED DISTRICT: M-2-CU (Heavy Manufacturing Conditional Use)
FLOOD HAZARD AREA: Majority of the property is not located in a flood hazard area.
FIRM MAP #: 370362 0150 B
FIRM MAP ZONE: Zone X - Area outside 500-year floodplain.
WATERSHED DISTRICT: WS-IV – Madison intake.
SEPTIC/WATER APPROVAL: Due to the lack of structures on the property with water-using fixtures and the proposed use, the
site has been approved for temporary septic disposal, (portable toilets) as needed.
SCHOOL DISTRICTS: N/A
EMERGENCY SERVICES: Stokes / Rockingham VFD # 37, EMS - Station # 101 Walnut Cove.
EROSION CONTROL: Mining permit required by State of North Carolina. Permit must be obtained before any mining activity can
begin. Erosion control plans will be submitted to and approved by (DENR), Department of Environment and Natural Resources,
Land Quality Division.
ACCESS: The proposed business will have an existing driveway access off of Pipe Plant Rd. (SR# 1915), and two potential
accesses off of Brickyard Rd. (SR# 1911). NCDOT must approve any new commercial driveway accesses
SURROUNDING LAND USE: The surrounding land uses consist of. residential development and vacant land. The Dan River
runs along the southern edge of tract #1.Tract #1 is the site of the old brick manufacturing and pipe manufacturing operations.
The railroad runs through the property and by the old brickyard and pipe plant sites. The Kluttz family currently owns tract # 2.
This tract borders tract # 1 and is currently vacant and is surrounded by scattered residential and agricultural uses. This tract
of land is being purchased by the applicant and is in the process of being transferred.
ISSUES TO CONSIDER:
Impact on surrounding development & community infrastructure, roads, public services etc.
Location of access
Increase in tax value of a portion of tract # 1 and all of tract # 2 of the request.
Past commercial use of a portion of tract # 1, the old pipe plant & brick manufacturing plants.
Existing commercial zoning, M-1 on a portion of tract # 1 of the request.
Increased traffic on roads in the area.
Acreage size of request. (Total acreage request – 627.614 acres)
Location of mining sites on the property.
How to reasonably control access to the property, especially the mining sites.
STAFF COMMENTS: The rezoning request comes to the Board as a request for a conditional use-zoning district. The Board
may discuss the rezoning petition in detail.
The large acreage size of the request gives the applicant maximum flexibility in pursuing mining activities. Pine Hall Brick Inc.
currently has existing mining facilities located off of US 311 (Kluttz mine 358.844 ac.), and Martin Luther King Rd. (Hairston mine)
The state requires that property that is mined be reclaimed once the mining activity has ceased. The large size of the tracts furnishes
a buffer for the mining activity. Clay mining is pit mining and is limited in size and scope of operation by DENR (Division of Environment
and Natural Resources – Land Quality Division). This is the agency in the state that reviews, issues, and monitors mining permits.
Pine Hall Brick Inc. existing mining activity off of US 311 has not posed a problem to this office since approval of the rezoning petition
and conditional use permit (7-7-98). With proper conditions and the role the state takes in regulating mining activities, the sites should
be able to operate without an adverse effect on the surrounding community. The fact that the request includes the entire property limits
the applicant from doing anything else with the property without amendment to the conditional use permit. If changes are requested in
the conditional use permit a public hearing must be held, notification to surrounding property owners made and the Stokes County
Board of Commissioners must give approval for the requested change. This procedure should provide adequate safeguards for the
PLANNING BOARD RECOMMENDATION:
Mr. Sudderth stated that the Planning Board voted 7 to 0 to approve the rezoning for
Tract #1 Rezone approximately 560.24 acres from M-1 (Light Manufacturing) and RA (Residential Agricultural) to M-2-CU
(Heavy Manufacturing Conditional Use) and
Tract #2 approximately 67.374 acres from RA (Residential Agricultural) to M-2-CU (Heavy Manufacturing Conditional Use)
for a clay mining operation. (Planning Board meeting had been rescheduled from January 23rd to January 30th due to inclement weather)
The Planning Board also recommended the following conditions:
1) PINE HALL BRICK MUST OBTAIN MINING PERMIT FROM THE STATE OF NC
2) PINE HALL BRICK MUST OBTAIN A COMMERCIAL DRIVEWAY PERMIT FROM NCDOT
3) MINIMUM SETBACK SHALL BE A 100FT. VEGATATIVE BUFFER BETWEEN PROPERTY LINES AND MINING ACTIVITIES
4) HOURS OF OPERATION SHALL BE REGULAR WORKING HOURS BEGINNING AT 7:00 A.M. AND 7:00 P.M. SIX (6) DAYS A WEEK. NO SUNDAY OPERATIONS.
Mr. Sudderth noted the fact that Pine Hall Brick had requested that the rezoning petition include the entire property which would
limit the applicant from doing anything else with the property without amendment to the conditional use permit. If changes are
requested in the conditional use permit, a public hearing must be held, notification to surrounding property owners made, and
the approval by the Stokes County Board of Commissioners.
The following spoke concerning the rezoning request:
Mr. Vernon Moore
Vice President-Manufacturing-Pine Hall Brick
Mr. Moore introduced the following in attendance from Pine Hall Brick, Inc.:
Fletcher Steele – President
John Dowdle – Vice President- Operations
Preston McMillian- Manager
Workers from the area employed by Pine Hall Brick
Mr. Moore reviewed the history of the clay mining done by Pine Hall Brick which has had no negative effect on the surrounding
property values. Mr. Moore noted the following needs for the rezoning: company has become the largest manufacturer in the
United States for clay pavers; plans to export pavers outside the United States; 40 years of mining the Hairston Mine has nearly
depleted the needed materials; closer to Pine Hall Brick Factory; less truck traffic; and an increase to the Stokes County tax
base by continuing to sell the reclaimed Hairston Mine property for homes and small farms.
Mr. Moore concluded with a pledge from Pine Hall to work hard to minimize the impact of this mining operation, work within the
limits of the mining permit received by the State, work within the limits established by the Planning Board, and be able to
address any situation that may arise.
(Mr. Moore noted not allowed to mine near water table and used pits are reclaimed with no standing water remaining).
Environmental Impact on water, air, and wildlife.
(Mr. Moore noted all must be approved before mining permit is approved).
Portions being mined at one time.
(Mr. Moore noted plans have to be approved by State, proposed 2-3 acres per year)
Increased Truck Traffic on Highways.
(Mr. Moore noted a possible increase from 1 day a week to 2 days a week.)
(Mr. Moore noted the support from Pine Hall Brick to seek additional signage from the State, possibly cutting trees for better sight,
and work with the Board of Commissioners for any improvement possible at the Intersection.)
(Mr. Sudderth noted during the process for approval of the commercial driveway permit, NCDOT would look at all possibilities.)
Chairman McHugh entertained a motion concerning the rezoning petition from Pine Hall Brick, Inc. for clay mining operation.
Commissioner Joe Turpin moved to approve the rezoning petition from Pine Hall Brick, Inc. for clay mining operation.
Commissioner Inman seconded the motion.
Commissioner Joe Turpin questioned Mr. Sudderth concerning the possibility of the land being used for landfill use.
Mr. Sudderth noted that the request for conditional use, ties the property to clay mining and a landfill is not a permitted
use in our zoning ordinance.
The motion carried unanimous.
Mr. Sudderth requested the Board’s approval for conditional uses:
The responsible body shall approve, modify, or deny the application for conditional use following the public hearing.
In granting a conditional use, the responsible body shall insure the following:
1. The requested use is listed among the conditional uses in the district for which application is made.
2. The requested use is essential or desirable to the public convenience or welfare.
3. The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be
detrimental to the health, morals, or welfare.
4. Due consideration has been given to the suitability of the property for the use applied for with respect to trends
of growth or change; the effect of the proposed use upon the community; requirements for transportation, schools,
parks, playgrounds, recreational area, conservation of natural resources, preservation of floodplains, and encouraging
the most appropriate use of the land.
5. Adequate utilities, access roads, drainage, sanitation and/or other necessary facilities have been or are being provided
6. That adequate measures have been or will be taken to provide ingress and egress so designed as to minimize traffic
congestion in the public streets.
Chairman McHugh entertained a motion concerning the conditional uses.
Commissioner Mabe moved to approve the stated conditional uses.
Vice Chairman John Turpin seconded and the motion carried unanimously.
Mr. Sudderth noted the Planning Board approved the following conditional uses by a 7 to 0 vote, which has also been agreed to
by Pine Hall Brick, Inc:
1. PINE HALL BRICK MUST OBTAIN MINING PERMIT FROM THE STATE OF NC
2. PINE HALL BRICK MUST OBTAIN A COMMERCIAL DRIVEWAY PERMIT FROM NCDOT
3. MINIMUM SETBACK SHALL BE A 100FT. VEGATATIVE BUFFER BETWEEN PROPERTY LINES AND MINING ACTIVITIES
4. HOURS OF OPERATION SHALL BE REGULAR WORKING HOURS BEGINNING AT 7:00 A.M. AND 7:00 P.M.
SIX (6) DAYS A WEEK.
NO SUNDAY OPERATIONS
Chairman McHugh entertained a motion to concerning the conditional uses.
Vice Chairman John Turpin moved to approve the Planning Board’s conditional use recommendations (items 1-4) along with
the following additions: Both parties will work with NCDOT to have signs placed on each side of the road at the intersection of
311/Pipe Plant Road to alert oncoming traffic that “Trucks Entering Highway”, and all parties concerned will work as hard as we
can with NCDOT to make sure the all ingress and egress, line of sight, and safety issues are resolved to the best possible solution.
Commissioner Mabe seconded the motion. Mr. Moore – Pine Hall Brick, agreed to the additional conditional uses.
The motion carried unanimous.
Mr. Andrew Meadwell, Assistant Planning Board Director submitted the following Zoning text amendments which was approved
by a vote of (8-0) by the Planning Board:
ZONING TEXT AMENDMENT
On October 8, 2002 the Stokes County Board of Commissioners tabled a vote on the following zoning text amendments to the
M-2 (Heavy Manufacturing) zoning district. This text amendment is a revision of existing text in the zoning ordinance. The following
text adds requirements for permitted uses and conditional uses. This amendment also creates a special use section for the M-2
(Heavy Manufacturing District).
Amend Article VIII Section 92. M-1 (Heavy Manufacturing District):
Add requirements to sub-section 92.1 (Permitted Uses), the addition of uses to subsection 92.2 (Conditional Uses), the creation
and addition of uses of subsection 92.3 (Special Uses), and the renumbering of subsequent sections where needed.
Section 92. Heavy Manufacturing District
The M-2 Heavy Manufacturing District is designed to accommodate all but the most obnoxious industries. However, it is
expected that industries permitted here by right, as well as those permitted conditionally, will minimize their emission of
smoke, dust, fumes, glare, noise and vibrations. A development plan shall be prepared for all uses in the M-2 Heavy
Manufacturing District and sealed by an Architect, Engineer, or Surveyor licensed in the State of North Carolina containing
the following information:
A. The location, floor plans and general exterior dimensions of main and accessory buildings.
B. Location, arrangement, and dimensions of truck loading and unloading spaces and docks.
C. Architectural plans all for proposed buildings
D. Location, design and dimensions of vehicular entrances, exits, and drives.
E. Ground cover, stream topography, slopes, banks, and ditches.
F. The location, dimensions, and arrangements of areas to be devoted to plantings, lawns, trees, and other plants.
G. Location and materials of walls and fences.
H. Specific drainage systems, as it relates to the site and adjoining properties.
I. Location, arrangements and dimensions of automobile, width of aisles, width of bays, angled parking and
J. The plans for proposed utility layouts, including sanitary sewers, storm sewers, water distribution lines and
K. Plans for refuse disposal equipment and method of refuse disposal such as compactors or dumpsters.
L. Preliminary sediment control plan. Developer must submit a copy of the approved sediment control plan
prior to development or construction.
M. Delineation of areas to be constructed in phases and sequential order.
N. An analysis of anticipated traffic volume.
O. The plans for proposed utility layouts, including sanitary sewer, storm sewers, water distribution lines, natural
or propane gas lines, telephone and electrical service (all utilities shall be constructed to local government body
standards, if applicable).
P. Evidence that the North Carolina Department of Transportation has been made aware of the proposed
development and that the developer will coordinate for the development with this agency.
92.1 Permitted Uses
§ All uses permitted in the M-1 Light Manufacturing District.
§ Animal hospitals.
§ Automobile repair garages, including body works, but excluding open storage of wrecked cars unless
a solid fence at least six (6) feet in height encloses them.
1. No storage of materials, parts, tires or dismantled vehicles shall be allowed in the front yard of any
vehicle repair/service garage.
2. Storage of all materials, parts, tires and dismantled vehicles shall be in the rear of the primary structure
and shall be enclosed by a solid fence no less than eight (8) feet in height.
3. No storable materials, parts, tires or dismantled vehicles shall be stacked or placed to reach a height of six (6) feet.
§ Circuses, carnivals and fairs.
§ Coal and wood yards, pole treating plants.
§ Contractors’ offices and storage yards.
1) Provided any storage yards are fenced by a solid fence not less than six (6) feet in height.
2) No storage shall be allowed in any required setback, and be located at least twenty (20) feet
from any public right-of-way.
§ Motorcycle, lawnmower, and power saw sales and service.
§ Plating works.
§ Public works and public facilities, including service and storage yards.
§ Rubber products manufacturing.
§ Sheet metal, roofing, plumbing, heating and refrigeration shops.
92.2 Conditional Uses
§ Automobile wrecking yards or junk yards and similar types of used material industries when
conducted within a structure or on a lot enclosed by a solid fence at least six (6) feet in height,
and provided further that the Board of Adjustment finds that such wrecking yard or used material
industry will have no injurious effect on the public interest or welfare.
§ Brick, tile and pottery yards.
§ Building materials and specialties manufacturing.
§ Concrete and asphalt products plants.
§ Farm machinery assembly, sales and repairs.
§ Machine tool manufacturing.
§ Metal fabricating plants, including boiler and tank works.
1) Buffer strips shall be provided. Furthermore, all mine openings and quarries shall be enclosed by
a cyclone-type fence not less than eight (8) feet in height and located not less than ten (10) feet
from the excavation edge wherever in the judgment of the Zoning Enforcement Officer says
shall be necessary for safety.
2) Blasting operations shall be conducted only between the hours of 8 A.M. and 6 P.M. Furthermore,
all blasting, drilling, and other sources of noise, vibrations, flying debris, and dust shall be conducted
in such a way as to cause the minimum nuisance or hazard to adjacent or neighboring properties at
3) The proposed use will not endanger the public health and safety, nor substantially reduce the value or
4) The quarry and all its buildings, pits and processing equipment will be separated by a 300 foot buffer
from the street and from any adjacent property.
5) The use and all its buildings, pits, and processing equipment shall be provided with an opaque screen to
shield the view from the public street and from all abutting properties.
6) Access to the quarry shall be from a state maintained road and be approved by the NC Department of
7) Upon termination of quarrying operation, the site must have reclamation plan submitted to the Planning
§ Rubber products manufacturing.
§ Sawmills, planing mills pallet and basket factories.
§ Sheet metal, roofing, plumbing, heating and refrigeration shops.
§ Customary accessory uses and structures including open storage.
§ County Governmental Uses (#15)/Board of Commissioners (#16)
Amendment #15--Amended August 20, 1984
Amendment #16--Amended January 7, 1985
§ Manufacturing uses not otherwise named herein, provided no use shall be permitted in this district which is likely to
be dangerous or detrimental to the health, safety, welfare, or general character of this zoning district or of the community.
§ Raceways/Drag strips
1. That the proposed use will not endanger the public health and safety, nor substantially reduce the value of surrounding properties.
2. That the use shall be located on a lot/parcel of at least fifty (50) acres.
3. That vehicular access to the use will be provided only by way of a North Carolina State Maintained Major/Main thoroughfare.
4. That no direct beams of light from outdoor lighting fixtures, signs, or vehicle maneuvering on the site will shine
into any abutting property located in a residential district.
5. The site shall be screened from the street and abutting properties by a masonry wall, or solid wood fence.
A twenty (20) foot wide semi-opaque vegetative screen with an expected height of at least eight (8) feet at
maturity and shall be placed on the exterior of the fence or wall. If a chain link or similar material is used, the
vegetative screen shall be placed on the interior side of the fence.
6. The use shall have a minimum separation of at least two hundred (200) feet from any adjoining property line.
7. The hours of operation will be no earlier than 7:00 AM and no later than 11:00 PM.
92.3 Special Uses
§ Airports/Landing facility
§ Chemical manufacturing, household or industrial.
§ Coal and wood yards, pole treating plants.
§ Environmentally sensitive uses not expressly permitted
§ Feed and seed stores and hatcheries.
§ Fertilizer manufacturing and sales.
§ Foundries producing iron, steel, copper, brass and aluminum products.
§ Livestock sale barn.
§ Meatpacking and poultry processing plants.
§ Mining and Quarrying Operations, provided:
1) Blasting operations shall be conducted only between the hours of 8 A.M. and 6 P.M. Furthermore, all blasting,
drilling, and other sources of noise, vibrations, flying debris, and dust shall be conducted in such a way as to cause the
minimum nuisance or hazard to adjacent or neighboring properties at any time.
2) All mine openings and quarries shall be enclosed by a cyclone-type fence not less than eight (8) feet in height and
located not less than ten (10) feet from the excavation edge wherever in the judgment of the Zoning Enforcement Officer
says shall be necessary for safety.
3) The proposed use will not endanger the public health and safety, nor substantially reduce the value or nearby property.
4) The quarry and all its buildings, pits and processing equipment will be separated by a 300 foot buffer from the street
and from any adjacent property.
5) The use and all its buildings, pits, and processing equipment shall be provided with an opaque screen to shield the view
from the public street and from all abutting properties.
6) Access to the quarry shall be from a state maintained road and be approved by the NC Department of Transportation.
7) Upon termination of quarrying operation, the site must have reclamation plan
submitted to the Planning Department.
Chairman McHugh entertained a motion to amend or approve the submitted Zoning Text Amendments.
Commissioner Inman moved to approve the submitted Zoning Text Amendments with the following amendments:
Section 92. Heavy Manufacturing District - add item Q. Or any other requirement the Boards may deem necessary.
92.1 Permitted Uses -change wording to read - All permitted, conditional
and special uses permitted in the M-1 Light Manufacturing District.
92.2 Conditional Uses – change wording from Board of Adjustments to
to Board of Commissioners
§ Automobile wrecking yards or junk yards and similar types of used material industries when conducted
within a structure or on a lot enclosed by a solid fence at least six (6) feet in height, and provided further
that the Board of Commissioners finds that such wrecking yard or used material industry will have no
injurious effect on the public interest or welfare.
92.2 Conditional Uses – Item 5 added the wording “as deemed necessary by the Boards. The use and all
its buildings, pits, and processing equipment shall be provided with an opaque screen to shield the view
from the public street and from all abutting properties as deemed necessary by the Boards.
92. 3 Special Uses – Transferred the following Mining and Quarrying Operations sections to 92.2 Conditional Uses:
Mining and Quarrying Operations, provided:
1. Blasting operations shall be conducted only between the hours of 8 A.M. and 6 P.M. Furthermore, all blasting,
drilling, and other sources of noise, vibrations, flying debris, and dust shall be conducted in such a way as
to cause the minimum nuisance or hazard to adjacent or neighboring properties at any time.
2. All mine openings and quarries shall be enclosed by a cyclone-type fence not less than eight (8) feet in height
and located not less than ten (10) feet from the excavation edge wherever in the judgment of the Zoning
Enforcement Officer says shall be necessary for safety.
3. The proposed use will not endanger the public health and safety, nor substantially reduce the value or nearby property.
4. The quarry and all its buildings, pits and processing equipment will be separated by a 300 foot buffer from
the street and from any adjacent property.
5. The use and all its buildings, pits, and processing equipment shall be provided with an opaque screen to shield
the view from the public street and from all abutting properties.
6. Access to the quarry shall be from a state maintained road and be approved by the NC Department of Transportation.
7. Upon termination of quarrying operation, the site must have reclamation plan submitted to the Planning Department.
Commissioner Mabe seconded and the motion carried unanimously.
Mr. Meadwell also requested the Board’s approval the following documentation concerning the Scattered Site Housing
· Equal Employment and Procurement Plan
· Local Economic Benefit For Low and Very Low Income Person 2001 CDBG
· Complaint Procedure
Mr. Meadwell noted these documents must be signed yearly during the grant period.
Chairman McHugh entertained a motion concerning the documentation submitted by Mr. Meadwell.
Commissioner Mabe moved to approve the submitted documentation concerning the Scattered Site Housing Rehabilitation
Vice Chairman John Turpin seconded and the motion carried unanimously.
BE IT ORDAINED by the Stokes County Board of Commissioners, that in accordance with CDBG Regulations, Stokes County
is adopting the following procedures to process citizens complaints:
Citizens may make comments at any point in the program including planning, implementation and closeout. The County will
respond in writing to written citizens comments.
Citizens comments should be mailed to:
Andrew Meadwell, Asst. Planning Director
PO Box 20
Danbury, NC 27016
The County will respond to all written comments within ten (10) calendar days or receipt of the comments.
If the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Division of
Community Assistance, 1307 Glenwood Ave, Suite 250, 4313 Mail Service Center, Raleigh North Carolina 27699. DCA will only
respond to written comments within ten (10) calendar days of the receipt.
ADOPTED this the 4th day of February, 2003.
Chief Elected Official
Clerk to the Board
Equal Employment and Procurement Plan
The City/County/Town of STOKES maintains the policy of providing equal employment opportunities for all persons regardless of race,
color, religion, sex, national origin, handicap, age, political affiliation, or any other non-merit factor, except where religion, sex, national
origin, or age are bona fide occupation qualifications for employment.
In furtherance of this policy, the City/County/Town prohibits any retaliatory action of any kind taken by any employee of the locality
against any other employee or applicant for employment because that person made a charge, testified, assisted or participated in
any manner in a hearing, proceeding, or investigation of employment discrimination.
The City/County/Town shall strive for greater utilization of all persons by identifying previously under utilized groups in the work force,
such as minorities, women, and the handicapped, and making special efforts toward their recruitment, selection, development and
upward mobility and any other term, condition, or privilege or employment.
Responsibility for implementing equal opportunities and Affirmative Action measures is hereby assigned to the Mayor/Chairman/
and/or other persons designated by the Chief Elected Official to assist in the implementation of this policy statement.
The City/County/Town shall develop a self-evaluation mechanism to provide for periodic examination and evaluation. Periodic
reports as requested on the progress of Equal Employment Opportunity and Affirmative Action will be presented to the Chief
The City/County/Town is committed to this policy and is aware that with its implementation, the City/County/Town will receive
benefits through the greater utilization and development of all its human resources.
Adopted this 4th day of February, 2003.
(Chief Elected Official)
(Clerk to the Board)
Persons Plan 2001 CDBG Program
To insure that, to the greatest extent possible, contracts for work are awarded to business concerns located or owned in substantial
part by persons residing in the Section 3 covered area, as required by Section 3 of the Housing and Urban Development Act of
1968, the City/County/Town of STOKES has developed and hereby adopts the following Plan:
This Section 3 Plan shall apply to services needed in connection with the grant including, but not limited to, businesses in the fields
of planning, consulting, design, building construction/renovation, maintenance and repair, etc.
This Section 3 covered project area for the purposes of this grant program shall include the City/County/Town of STOKES and
portions of the immediately adjacent area.
When in need of a service, the City/County/Town will identify suppliers, contractors or subcontractors located in the Section 3 area.
Resources for this identification shall include the Minority Business Directory published through the State Department of Commerce,
local directories and Small Business Administration local offices. Word of mouth recommendation shall also be used as a source.
The City/County/Town will include this Section 3 clause in all contracts executed under this CDBG Program. Where deemed
necessary, listings from any agency noted above shall be included as well as sources of subcontractors and suppliers.
The prime contractor selected for major public works facility or public construction work will be required to submit a Section 3 Plan
which will outline his/her work needs in connection with the project. Should a need exist to hire any additional personnel, the Forsyth
County Employment Security Commission shall be notified and referred to the contractor.
Each contract for housing rehabilitation under the program, as applicable for jobs having contracts in excess of $ 100,000 shall be
required to submit a Section 3 Plan. This Plan will be maintained on file in the grant office and shall be updated from time to time
as the grant staff may deem necessary.
Early in our project, prior to any contracting, major purchases or hiring, we will develop a listing of jobs, supplies and contracts
likely to be utilized during the project. We will then advertise in our local newspaper an advertisement, prominently located as
a display advertisement, the pertinent information regarding the project including all Section 3 required information.
Adopted this 4th day of February, 2003
(Chief Elected Official)
(Clerk to the Board)
Mr. Meadwell updated the Board concerning the Rehabilitation Project.
Mr. Sudderth presented the Board with sample handout pertaining to Zoning & Environmental Health Setback Requirements.
When completed, this information could be placed on the County Web Page or given to individuals to help understand Setback
County Manager Craig Greer requested the Board’s approval to be allowed to fill the animal control officer’s position that
became vacant today (2-4-03). Manager Greer explained that the current animal control officers remaining have excessive
amounts of comp. time. Without this position, their hours would soon exceed the 240-hour limit, thus resulting in having to
pay for comp. time and severely cutting service to the citizens.
Commissioner Mabe moved to approve the motion to allow the vacancy of the animal control officer to be filled.
Commissioner Inman seconded and the motion carried (3-2) with Vice Chairman John Turpin and Commissioner Joe Turpin
voting against the motion.
There being no further business to come before the Board, Commissioner Mabe moved to adjourn meeting.
Commissioner Joe Turpin seconded and the motion carried unanimously.
Darlene Bullins Sandy McHugh
Clerk to the Board Chairman